CAC097: Payroll & HRIS Coordinator

Company: FedEx Trade Networks Canada Address: 5550 Explorer Drive Suite 600 L4W 0C3 Mississauga,Ontario Canada Scheduled Weekly Hours: 37.5 Worker Type: Employee Posting Start Date: 10-26-26 Posting Close Date: 11-25-2026 Job Family: FTN: Human Resources Support

Position Summary

Total Base Pay Range - $49,842.00 - $77,878.00 CAD Annual Monday - Friday: 8AM to 4PM

PAYROLL PROCESSING

• Carry out all administrative and data entry functions related to payroll processing.
• Act as backup to the Payroll & Benefits Administrator when required.
• Process changes in the HRIS for transactions that do not feed through the Workday interface.
• Enter data for transactions such as garnishments, mileage, BZ awards, sales payouts, promotions, lateral moves, and terminations.
• Assist the Payroll & Benefits Administrator with calculations for termination pay, disability pay, retroactive payments, and other ad-hoc payroll items.
• Prepare post-payroll transmission reports to meet statutory and company requirements, including CPP, EI, income tax, pension, RRSP, TFSA, ESPP, EHT, and WSIB, ensuring accurate remittances.
• Complete post-payroll tasks such as distributing pay stubs, mailing remittances, and preparing ROEs.
• Run reports as required, including disability rate, engineering, sick leave, vacation payouts, overtime, and BZs.
• Maintain electronic filing of all payroll transactions and prepare hard copy files when necessary.

BENEFITS ADMINISTRATION

• Responsible for maintaining the integrity and privacy of information within the Benefit Providers database and /or hard copy enrollment information as it pertains to benefits
• Process new hires in the database and update database with changes as required
• Follow up and ensure that Benefit Enrollment forms are received in a timely manner
• Carry out all administrative tasks required to ensure that the Benefits Administration is current such as deleting terminated employees
• Identify dependents who are no longer eligible for coverage and update data base as required
• Run other reports required for the maintenance of the system

HUMAN RESOURCES SUPPORT

• Process all entries in the HRIS that feed through the interface and update employee files by completing sections not captured in the interface.
• Manage background checks for new hires, verify vendor invoices, and submit them for payment.
• Prepare comprehensive new hire packages to support onboarding.
• Generate and provide reports as requested by management or other stakeholders.

OTHER ADMINISTRATIVE SUPPORT

• Process all training requests for CCS, CIFFA, CITT, Dangerous Goods, Tuition Refund program, and other training initiatives.
• Respond to employee inquiries regarding training enrollment eligibility.
• Run reports to track employee enrollment in training programs, monitor course completion, and identify individuals required to refund training fees.
• Generate reports to verify the accuracy of invoices for membership fees.
• Allocate hourly wages for all Quebec employees to ensure the QC 1% training report is accurate.
• Prepare a variety of reports for senior management, including Dashboard, Open Position, Engineering, Work from Home, QC 1% Training, Productivity, Disability Rate, Sick Leave, Vacation Payout, Overtime, Benefit Statements, and Absenteeism Rate.
• Compile and submit monthly survey reports for Statistics Canada.

Knowledge, Skills and Abilities Required

• Completion of a three-year college diploma in payroll or accounting.
• At least three years of professional experience in payroll administration.
• Payroll Compliance Practitioner (PCP) designation is required.
• Certified Payroll Manager (CPM) or Certified Human Resources Professional (CHRP) designation considered an asset.
• Advanced proficiency in Microsoft Office Suite, including Outlook.
• Skilled in the use of Workday and Ceridian Insync systems.
• Strong verbal and written communication abilities, with excellent analytical and problem-solving skills.

Connecting people with goods, services, ideas and technologies creates opportunities that fuel innovation, energize businesses and lift communities to higher standards of living. At FedEx, we believe that a connected world is a better world, and that belief guides everything we do.

Our Core Values

• To act with honesty and integrity.
• To treat everyone we encounter with dignity and respect.
• To do “Absolutely, Positively Whatever It Takes” to satisfy customers.
• To create a workplace that stimulates creativity and innovation.
• To strive for the highest levels of efficiency in all that we do.

FedEx Trade Networks, Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We believe a diverse society is a stronger one. We strive to ensure our company reflects the many cultures of our workforce, customers and communities around the world.

Thank you for your interest; however only those applicants selected for an interview will be contacted.