People and Culture Administrator

Job Responsibility:

JOB SUMMARY:

The People and Culture Administrator is the first point of contact for labour relations matters that arise at VIMHS. The role provides guidance on policy interpretation, advises managers on performance management issues, disciplinary actions, and employee accommodation requests. The People and Culture Administrator investigates employee complaints, supports employee investigations, resolves disputes in the workplace, while having an in-depth understanding of collective agreements and employment legislation. This role provides quality advice in a productive and efficient manner, while providing solution-based advice to manage and resolve complex investigations effectively.

The People and Culture Administrator plays a pivotal role in fostering a positive workplace culture and ensuring employee engagement. This role requires both strategic thinking and direct implementation to deliver employee relations support while undertaking broader HR responsibilities.

DUTIES & RESPONSIBILITIES

• Provides guidance and advice regarding the interpretation, application and administration of HR policies, procedures and practices, and related employment legislation and regulations.

• Assists with developing, interpreting, and implementing HR policies to ensure compliance with legal standards.

• Addresses workplace issues, such as conflict resolution, disciplinary actions, and complaints.

• Issues appropriate documentation, relevant letters and facilitates meetings.

• Guides the appropriateness of disciplinary and non-disciplinary actions.

• Offers confidential advice on effective conflict resolution strategies.

• Provides guidance in the management of accommodation issues.

• Supports managers in recommendations for behaviour and performance management.

• Conducts exit interviews and analyzes data to identify areas for improvement.

• Leads or participates in workplace investigations with varying degrees of sensitivity.

• Develops strategies, gather evidence, conducts interviews, and write investigative reports.

• Prepares legal case documents as needed and maintains organized records of relevant documentation.

• Analyzes HR metrics to identify trends and provides recommendations.

• Prepares regular reports pertaining to employee relations issues and HR activities for management.

• Participates in cross-functional HR projects and contributes to continuous improvement initiatives.

• Builds collaborative relationships with employees, managers, and leadership

• Develops and implements employee engagement initiatives to foster a positive culture.

• Collaborates on workforce planning and organizational design initiatives.

• Works closely with the Employee Relations Administrator and provides overall support for all HR functions

REQUIRED SKILLS & ABILITIES:

· Excellent verbal and written communication skills.

· Excellent interpersonal, negotiation, and conflict resolution skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to prioritize tasks and to delegate them when appropriate.

· Ability to act with integrity, professionalism, and confidentiality.

· Thorough knowledge of employment-related laws and regulations.

· Proficient with Microsoft Office Suite.

· Proficiency with or the ability to quickly learn VIMHS's data software systems, including Payworks, Arcori,

EDUCATION AND EXPERIENCE:

· Bachelor's degree in Human Resources, Business Administration, or related field required.

· At least one year of human resource management experience preferred.

PHYSICAL REQUIREMENTS:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

· Must be able to access and navigate each department at the organization's facilities.

Job Type: Full-time

Pay: $78,000.00-$83,000.00 per year

Benefits:

• Company pension
• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Nanaimo, BC V9T 3R7: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Are you fully vaccinated against COVID-19?

Education:

• Bachelor's Degree (preferred)

Experience:

• Human resources: 1 year (preferred)

Work Location: In person