Sr. Construction Project Coordinator

Job Title: Construction Project Coordinator

Company: SAWW Developments

Location: Hybrid/On Site/ Office - Greater Vancouver Area, BC, Canada

About SAWW Developments

SAWW Developments is an established commercial construction firm specializing in complex interior construction projects across Canada. Our portfolio includes commercial, institutional, and healthcare facilities, where precision coordination, technical knowledge, and disciplined site leadership are essential to successful project delivery.

We are seeking a highly capable Construction Project Coordinator to oversee multiple medium, and large-scale interior construction & buildout projects for the Vancouver head office.

Role Summary

The Construction Project Coordinator serves as the primary administrative and contractual authority for assigned projects, responsible for overall planning, coordination, cost control, documentation management, and client communication from pre-construction through closeout.

This position requires a structured and technically proficient construction professional capable of managing multiple concurrent projects while working closely with Site Supervisors to ensure field execution aligns with budget, schedule, contract documents, and owner expectations.

The successful candidate will demonstrate strong leadership in:

• Pre-construction planning
• Trade procurement and scope coordination
• Budget management and cost control
• Schedule development and monitoring
• Change management and contract administration
• Risk mitigation and documentation compliance
• Quality control and structured project reporting

Key Responsibilities

Pre-Construction & Planning

• Review drawings, specifications, and contract documents in detail
• Identify scope gaps, conflicts, and risk areas prior to construction
• Develop detailed construction schedules (CPM-based where applicable)
• Lead trade scope breakdown and procurement planning
• Conduct subcontractor buyout and contract preparation
• Develop project-specific execution plans, logistics strategies, and sequencing plans
• Prepare submittal logs and coordinate procurement tracking

Subcontractor Procurement & Trade Management

• Lead the procurement of qualified subcontractors across all construction trades required for project execution
• Identify, prequalify, and solicit competitive bids from experienced subcontractors with proven capability in commercial, institutional, and healthcare construction environments
• Review subcontractor proposals to ensure full scope coverage in alignment with drawings, specifications, and project requirements
• Conduct detailed scope leveling and bid comparisons to ensure all submissions are technically compliant and commercially competitive
• Negotiate subcontract agreements, pricing, schedules, and scope clarifications to achieve the best overall project value while maintaining quality and reliability
• Work closely with estimators and senior management during project buyout to finalize trade selections
• Develop and maintain a reliable network of high-performing subcontractors and specialty trades
• Ensure subcontractors meet insurance, licensing, safety, and regulatory compliance requirements prior to contract award
• Prepare and execute subcontract agreements, including scope definitions, schedules, and contractual terms
• Coordinate early engagement of long-lead trade partners where required to support procurement timelines and project schedules
• Maintain strong professional relationships with subcontractors while ensuring strict adherence to contract obligations, quality expectations, and project timelines

Budget & Cost Management

• Develop and maintain detailed project budgets
• Monitor committed costs, forecast final costs, and manage cost reporting
• Review and approve subcontractor invoices
• Track change events and manage change order pricing and approvals
• Maintain strict control of contingency usage
• Prepare monthly cost reports and cash flow projections

Schedule & Coordination

• Work closely with Site Supervisors to maintain schedule alignment
• Identify schedule risks and implement corrective actions
• Coordinate long-lead items and procurement timelines
• Lead internal project coordination meetings
• Ensure proper sequencing across all trades

Contract Administration & Documentation

• Manage RFIs, submittals, shop drawings, and consultant responses
• Maintain organized project documentation systems
• Ensure compliance with contract requirements
• Lead owner and consultant progress meetings
• Prepare monthly progress reports
• Oversee project closeout documentation including deficiencies, O&M manuals, and warranties

Quality & Risk Management

• Ensure project execution aligns with drawings and specifications
• Support field teams in resolving technical challenges
• Identify and mitigate project risks proactively
• Ensure inspection and testing compliance
• Support implementation of safety policies in coordination with Site Supervisors

Client & Stakeholder Management

• Serve as the primary communication link between owner, consultants, and field operations
• Maintain professional and structured client reporting
• Manage expectations related to schedule, cost, and scope changes
• Support repeat business development through strong project delivery

Required Experience

• 5+ years of experience in commercial construction project management
• Demonstrated experience managing multiple concurrent projects
• Experience delivering interior buildouts from shell condition through completion
• Strong understanding of commercial building systems including mechanical, electrical, plumbing, fire protection, structural framing, and architectural finishes
• Experience with healthcare or institutional projects is considered a strong asset
• Strong knowledge of construction contracts, change management, and cost control
• Experience developing and maintaining detailed construction schedules
• Strong ability to interpret drawings, specifications, and consultant documentation
• Proven leadership coordinating site teams and subcontractors

Technical Competencies

• Budgeting and cost forecasting
• Trade scope analysis, subcontractor negotiation and procurement
• Schedule management (MS Project or similar software)
• Risk assessment and mitigation planning
• Document control systems management
• Strong written and verbal communication skills
• Structured and disciplined project reporting

Additional Requirements

• Valid driver’s license
• Willingness to occasionally travel within the interior BC region as required
• Proficient with project management software and digital documentation platforms
• Strong organizational and time management skills
• Ability to manage both strategic planning and day-to-day project execution

Compensation

SAWW Developments offers competitive compensation commensurate with experience and project responsibility.

This role provides significant growth opportunity within our expanding British Columbia operations, including potential progression into Senior Management and Regional Leadership roles.

How to Apply

Please submit your resume, project portfolio, and references to:

***email_hidden***

SAWW Developments is an equal-opportunity employer committed to building a diverse and inclusive workplace.