Facility and Administration Specialist

Job Responsibility:

Are you Looking to advance your professional career while making a difference in the lives of individuals? We may have an opportunity for you!

POSITION: Facilities and Administration Specialist (Onsite - Calgary AB.)

WHO YOU ARE:

As the Facilities and Administration Specialist at URSA, you will join a team of daring, caring, and sharing professionals who support our programs to ensure that we are providing exceptional services to the individuals we serve. The Facilities and Administration Specialist is the key contact in the organization for facilities, IT, Administration Building, our fleet of vehicles and the Retreat Centre. The ideal candidate must;

• Have a proactive nature and self-starting ability, coupled with talent to adapt interpersonal skills to build relationships internally and externally
• Be a team player with strong leadership and management skills which includes superior time management and organization skills.
• Take initiative to solve problems and utilize all available resources to make the best decision.
• Take responsibility for decisions made and able to provide rationale for their decisions.
• Take ownership and initiative in planning own personal and professional development.
• Seek and obtain clarification and assistance to promote one's own performance and career growth.
• Have the ability to handle stressful situations and use effective coping strategies.
• Solicit feedback and evaluate their own performance in relation to the and to service delivery.

WHAT YOU NEED (QUALIFICATIONS):

• Experience with facility management and customer service
• A relevant post-secondary education.
• Class 5 driver's license with a clear driving record.
• Proof of COVID-19 Vaccination upon hire
• Clear Criminal Record and Children Intervention checks.

WHY WORK FOR US? (WHAT WE OFFER):

• Competitive Progressive Salary: $68,000
• Set Schedule: Mondays - Fridays (8:00am - 4:30pm)
• RRSP plan
• 3 weeks paid vacation subject to increase in accordance with years of service.
• Group Insurance (Employee Benefits)
• Accruable Wellness/ sick days.
• A positive work environment where people can see the impact on the individuals we serve.

WHAT YOU'LL BE DOING? (JOB DUTIES):

The Facilities and Administration Specialist will do the following;

• Supporting programs to trouble shoot maintenance issues and booking in vendors and internal maintenance staff to complete maintenance in a timely manner.
• Building strong relationships with teams and individuals in service while promoting a positive work culture.
• Ensuring all external vendors have WCB clearance in place and performs site safety orientation and monitors projects until completion.
• Scheduling preventative maintenance for homes, facilities, and vehicles, approving work orders and ensuring work does not go over agreed upon amounts.
• Being involved in situations that require managing confidential information.
• Liaising with IT provider to ensure that tickets are completed in a timely manner and coordinates purchase of new hardware and software.
• The main contact for Shaw/Telus and maintains the utilities accounts and services for all facilities.
• Coordinating renovations, equipment upgrades and projects in our homes and facilities.
• Meeting with housing partners to ensure that leased facilities are operating to the highest standard possible.
• Overseeing the Retreat Centre and is the key contact for external bookings, ensuring that information from customers is communicated to Retreat Centre staff and that we are providing exceptional support to all who visit the Centre.
• Being the account representative for all alarm systems, security systems and access to facilities.
• Completing facility audits and ensuring that capital items and repairs are identified and prioritized.
• Identifying preferred vendors and purchases furniture, equipment and supplies and coordinates the purchase and installation of items.
• Completing van and bus orientations for staff, ensuring that staff are competent in their ability to use our fleet.
• Supporting administration team with troubleshooting and is the key contact for administration building landlord.
• Supporting file management of SharePoint and ensuring that forms are kept current and updated as required.
• Provide supervision, direction and coaching to maintenance staff and Retreat Centre Coordinator.
• Supporting agency awareness and events and is an ambassador for URSA.

WHO WE ARE:

Since 1985, Universal Rehabilitation Service Agency, URSA, has been a Calgary based non-profit agency that works to meet the needs of individuals with disabilities in community settings. We continue to break down a multitude of barriers for these individuals and help them thrive in the community.

URSA is an equal opportunity employer, we encourage you to apply through Indeed with your cover letter and resume. Only candidates selected will be contacted.

Job Types: Full-time,

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Facility Management: 1 year (preferred)

Licence/Certification:

• Class 5 Licence (required)

Work Location: In person