Facilities & IT Administrator

Status: Full-TimeTemporary (Expected Contract End Date: Dec.31 2026)

Vacancies: One

FTE: 1.0

Schedule: Monday - Friday 8:30 a.m. - 4:30 p.m.

Location: Calgary Zone

Work model: Onsite

Salary range: $53000 - $59000/yr

The Calgary West Central Primary Care Network (CWC PCN) is a non-profit organization committed to a healthier future. As a Primary Care Network we work alongside hundreds of family doctors (our members) to support the patient-doctor relationship and provide programs and services at no cost todoctororpatient.

As theFacilities & IT Administratoryoullbe responsible foroffice administration and facility maintenance and supportour IT teamwithasset management and handling CWC PCN mobile devices.

This is a short-term temporary contractwith an expected end date of Dec.31 2026with the possibility of extension. This position is100per centonsite at our Main Officelocatedat 5966 Centre St.S.E. Calgary.

Responsibilities

Main officeadministration

• ProvideMainOffice reception coverage.

• Screen and forward incoming calls and messages.

• Monitor email inboxes and respond to or forwardmessagesas necessary.

• Arrange couriers handle incoming and outgoing mailandcoordinate with overnight mail/courier services; drop off outgoing mail atnearbymailbox when needed.

• Assistin issuing and retrieving CWC PCN assets from incoming ordepartingemployees.

Facility maintenance and coordination

• Maintain inventory andpurchaseoffice supplies.

• Ensure the coffee-tea-water contract isexecutedand equipment maintenance is performed with vendors.

• Maintain the physicalMainOffice space ensuring a safe clean professionaland functional environment.

• Oversee quality of service and coordinate the frequency and scope of cleaning and other maintenance related contracts/services with external vendors.

• If there is a delay in snow removal servicessalt slippery walkwaysandshovelsnowat theMainOffice andthe Primary Care Centretomaintainhealth and safety legislation.

• Coordinate essential services such as waste disposal recycling secure papershreddingand other related services.

• Coordinate the inspection and upkeep of CWC PCN facilities todeterminethe need for maintenance repairs or renovations ( mechanical electrical plumbing carpentry critical systems etc.).

• Monitorparking requirements atMainOffice.

• Conductvisitorand employee orientations to the facilities.

• Set up the multipurpose room for meetings and events.

• Issue and retrieveemployee key fobs.

• Manage the alarm system codesfor employees including training and organizational support.

• Managethevideo surveillance system including assisting with incident retrieval and investigation managing remote access controls and ensuring regular system maintenance is conducted.

• Manage key inventory including access door deskand cabinet keys.

IT administrative support

• Serve as back-up support to the ITteamincluding user profile setup addingnew staff removing departed staff device management and deployment training documentationand providing technical support.

• Act as the first point of contact for meeting room technology office printers and video conferencing equipment troubleshooting setupand service scheduling.

• Support the IT department in coordinating various projects tasksand initiatives as assigned.

Education: A post-secondary diploma or certificate inthe area(s) of office administration business administration network system administrationand/or building and maintenance supportisrequired.

Experience: A minimum offive yearswork experiencein office administration and building maintenance support isrequired.A minimum offiveyears experiencewith project management principles document control and implementation of programs is an asset.

Technical: Microsoft Office (Word Excel OutlookPowerPointTeams).

Backgroundcheck: A clear Criminal Background checkisrequiredto start.

CPR: ABasic First Aidcertificate isrequiredto start.

Physicaleffortrequirements: Frequent moderate physical effort is involved in this role. This may involve uncomfortableawkwardor restrictedmovementwork positions; pushing; pulling; bending; crawling; climbing ladders; and lifting/moving/using objects or equipment offive -20kg/11-44lbs. At times shoveling snow may berequired.

Why work for us

We have been recognized as an Alberta Top 85 Employer for 2026. The CWC PCN is a leader in the provision of primary care through collaboration innovation and teamwork creating healthy patients and satisfied providers.

The CWC PCN is committed to providing a physically emotionally and psychologically safe environment for all workers patients and visitors. We are also committed to promoting policies internally that ensure team members across the organization feel they belong and can perform to their best capacity in a supportive and respectful work environment.

How to apply

To apply for this position pleasesubmityour application to the posting on the CWC PCNs website. When you apply please include the following:

• Resume

• Cover letter

Due to the high volume of applications we receive only those who apply through the CWC PCNs website will be moved forward in the recruitment process. This is a necessary step as we requireimportant informationfrom our application form.

Our hiring practices ensure that all qualified candidates areconsideredand decisions are merit-based. We invite applicants of all racial and ethnic backgrounds ancestry religious beliefs gender/gender identity sexual orientation age family/marital status and physical and mental disabilities.

The CWC PCN welcomes and encourages applications from persons with disabilities or those needingan accommodationbased on any other protected ground. Accommodations are available upon request for candidatesparticipatingin the selection process. To requestan accommodation please email .

We thank all applicants for their interest; however only shortlisted candidates will be contacted.

Required Experience:

Unclear Seniority