Tenders and Contracts Specialist - Defined Term

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

With a passion for life

Rejoignez nos équipes diversifiées de personnes passionnées et une carrière qui vous permet de vous développer au niveau personnel et professionnel. Chez Getinge, nous existons pour rendre les technologies qui sauvent des vies accessibles à un plus grand nombre de personnes. Pour faire une vraie différence pour nos clients – et pour sauver plus de vies, nous avons besoin de team players, forward thinkers, et game changers.

Cherchez-vous une carrière inspirante? Vous venez de la trouver.

In our Sales Operations Department, we are looking for...

Tenders and Contracts Specialist - Defined Term (12 months)

Job Overview

The Tenders and Contracts Specialist is an integral partner with the Sales/Service teams, providing central coordination of the company’s sales tendering business process and management of customer contracts, across all divisions. Day to day activities will vary as demanded by the market, customer needs and team assignments.

Job Responsibilities and Essential Duties

• Monitor all tender websites to identify Requests for Proposals (RFP/RFQ/RFI) and work with sales, service, finance, marketing, regulatory and project management to ensure timely submission of completed proposals.
• Lead the tender process from start to submission to ensure all requirements are met.
• Communicate and establish timelines and set kickoff meetings to begin tender review and assignment of tender tasks.
• Prepare submissions for tenders by working with all internal teams to ensure complete and accurate submissions of all tender responses, gathering all the required documentation, literature, pricing, signatures and certificates and meeting deadlines for each submission.
• Check for amendments and addenda for all relative tenders and forward accordingly.
• Physical assembly and/or electronic uploads of submissions.
• Courier bid packages as proposed by sales with management signoff to meet customer deadlines.
• Prepare quotes for Medical equipment in GForce (Sales Force)
• Manage the Canadian Specific reference database.
• Track outcomes of sales tenders and distribute to Canadian Management.
• Extract reports from existing data and distribute to appropriate Director of Sales as necessary.
• Establish and maintain communication of contract, pricing and product including updates to SAP with appropriate company departments and personnel. Add appropriate customers to individual and specific buying groups as required.
• Manage the process of contract renewals, including the proactive collaboration with sales to ensure that contract pricing is accurate in SAP.
• Create Pricing Analysis for Management in Relation to Contract Renewals and Changes
• Calculate and submit to Finance all rebate payments as per the schedule.
• Analyze data:  able to synthesize various, independently generated data points into cohesive reports.
• Perform other duties as assigned by management.

Minimum Requirements

• Minimum 1-3 years related experience as tenders/ contracts coordinator/analyst.
• Post-secondary education required and a minimum of 1-3 years related experience.

Required Knowledge, Skills and Abilities

• Advanced skills with Microsoft Excel
• Advanced knowledge of financial concepts and Analysis as they relate to contract management.
• Strong written and verbal communication skills.
• Able to prioritize and problem solve.
• Must be detail oriented.
• Excellent interpersonal and organizational skills.
• Experience in the medical industry is an asset.
• French will be considered a plus.

The salary range for this position is between $65,000-75,000 per year depending on experience.

This job posting is for an existing vacancy.

#LI-YA2 #LI-Hybrid

About us 

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.  

Benefits at Getinge:

At Getinge, we offer a comprehensive benefits package, which includes:

• Health, Dental, Vision and Travel insurance benefits
• Paid Time Off
• Wellness initiative & Health Assistance Resources
• Life Insurance
• Short and Long Term Disability Benefits
• Hybrid Work Arrangements (where applicable)
• Parental and Caregiver Leave
• Tuition Reimbursement

Getinge is an equal opportunity employer. Getinge will, at all times, will comply with all applicable human rights and other legislation when considering all qualified applicants for employment. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.   

À propos de nous

Avec la ferme conviction que chaque personne et chaque communauté doit avoir accès aux meilleurs soins possibles, Getinge fournit aux hôpitaux et aux institutions des sciences de la vie des produits et des solutions visant à améliorer les résultats cliniques et à optimiser les flux de travail. L'offre comprend des produits et des solutions pour les soins intensifs, les procédures cardiovasculaires, les salles d'opération, la stérilisation et les sciences de la vie. Getinge emploie plus de 12.000 personnes dans tout le monde et ses produits sont vendus dans plus de 135 pays.

Avantages chez Getinge:

Chez Getinge, nous offrons un ensemble complet d’avantages, qui comprend:

• Assurance santé, soins dentaires, soins de la vue et assurance voyage
• Régime de pension agréé avec contrepartie de l'entreprise
• Congé rémunéré
• Initiatives de mieux-être et ressources d’aide à la santé
• Assurance vie
• Prestations d’invalidité de courte et de longue durée
• Régime de travail hybride (le cas échéant)
• Congé parental et congé pour proches aidants
• Remboursement des frais de scolarité

Getinge est un employeur offrant l'égalité des chances. Getinge se conformera en tout temps à toutes les lois applicables en matière de droits de la personne et autres lorsqu’il examinera tous les candidats qualifiés pour un emploi. Des mesures d’adaptation sont offertes sur demande aux candidats qui participent à tous les aspects du processus de sélection.