Ward Clerk - PASS (Temporary Part-Time)

Reference #

01169

Posted

Friday, September 25th, 2026 at 9:13am

Scope

Public Applications Accepted

Position

Ward Clerk

Department

PASS Term Temporary Part-Time Pay $28.206 to $30.004 hourly as per the CUPE Collective Agreement

VALUES AND COMMITMENT

At Northumberland Hills Hospital (NHH), our shared purpose is People First, and our core values of Integrity, Quality, Respect, Compassion and Teamwork are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

EQUITY AND ACCESSIBILITY STATEMENT

Northumberland Hills Hospital remains respectful of all protected rights, in line with the grounds laid out by the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). As such, we welcome applications from all qualified applicants and interests from racialized persons/persons of colour, Indigenous People of North America, women, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

We strive to make our entire hiring process as accessible as possible and provide accommodations as required for applicants if needed. For any hiring related accommodation needs and/or requests please email us via View email address on canada.jobradars.com. We do not use artificial intelligence in our hiring process.

LOCATION & ABOUT NHH

Located approximately 100 kilometres east of Toronto, NHH delivers a broad range of acute, post-acute, outpatient and diagnostic services. Acute services include emergency and intensive care, medical/surgical care, obstetrical care and palliative care. Post-acute specialty services (PASS) include restorative care and rehabilitation. Mental health care, cancer and supportive care, dialysis and other ambulatory care clinics are offered on an outpatient basis through partnerships with regional centres and nearby specialists. NHH offers a full range of diagnostic services, including magnetic resonance imaging (MRI), computed tomography (CT) and mammography. The hospital serves the catchment area of west Northumberland County. A mixed urban and rural population of approximately 67,000 residents, west Northumberland comprises the Town of Cobourg, the Municipality of Port Hope, Alderville First Nation and the townships of Hamilton, Cramahe and Alnwick/Haldimand. NHH employs more than 850 people and relies on the additional support provided by physicians, midwives and volunteers. NHH is an active member of Ontario Health (East)—formerly the Central East Local Health Integration Network—and the Ontario Health Team of Northumberland. For more information, please visit nhh.ca or follow us on Facebook @northumberlandhillshosp, X/Twitter @NorHillsHosp, and LinkedIn Northumberland Hills Hospital.

Role Overview

Reporting to the Patient Care Manager, as a member of the multidisciplinary team, the ward clerk is responsible for the effective functioning of the nursing station, performing clerical and receptionist duties including payroll, and requesting supplies, equipment and services from other departments in an efficient, organized, and confidential manner.

Qualifications/Requirements

• College diploma in Medical Secretary program or a minimum of (3) years recent medical/clerical experience
• Previous ward clerk experience working in a hospital setting is essential
• Excellent word processing, database and general computer skills
• Experience working with EPIC/Electronic Documentation
• Must be capable of dealing with patients, visitors, and staff in a calm and efficient manner, sometimes in stressful situations
• Follows safe and healthy work practices and maintains a safe and healthy work environment through attendance at educational programs, use of established mechanisms for injuries and hazards and adherence to health and safety related policies and procedures

PHYSICAL EFFORT AND WORKING CONDITIONS

• Ability to focus on complex instructions and tasks, together with the ability to effectively organize tasks and utilize time available in an active, rapidly changing environment
• Ability to tolerate wearing appropriate PPE for extended periods of time
• Ability to lift boxes and supplies
• Ability to push and pull adult patients on stretchers or in wheelchairs for portering
• Able to function as a team member and maintain good interpersonal relations while performing duties
• Able to work independently and with frequent interruptions

Employment Requirements

Successful applicants are required provide a satisfactory vulnerable sector criminal reference check, that was complete less than one year from the date of hire. This requirement must be met within the first sixty (60) days of employment.

Additionally, to the above, successful applicants are also required to complete the Health Care Worker Health review process which includes providing an up-to-date immunization record to ensure compliance with the Ontario Hospital Association Communicable Diseases Surveillance Protocols within the first thirty (30) days of employment. Northumberland Hills Hospital operates a mandatory COVID-19 vaccination policy for all staff.

Northumberland Hills Hospital may choose to conduct parts/all the hiring process virtually. Furthermore, we are a scent-free environment. When attending the hospital kindly refrain from wearing strongly scented fragrances.

While we thank all those that express interest in this exciting position; kindly note that due to high volumes of interests, only those selected for an interview will be contacted.