Office Coordinator

Kamloops Aboriginal Friendship Society (KAFS) was established in 1972 and is a non-profit organization with a status free open-door policy. KAFS is dedicated to empowering the Aboriginal and non-Aboriginal communities of Kamloops and surrounding areas. KAFS provides culturally appropriate programs and inclusive services that meet the needs of urban Indigenous people to become healthier, physically, mentally, emotionally, and spiritually.

THE OPPORTUNITY:

Reporting to the General Manager, the Office Coordinator is responsible for supporting the smooth and efficient operation of the KAFS office. This role provides a central layer of administrative coordination across the organization, helping to ensure office systems, records, supplies, meetings, and day-to-day processes are well managed and consistent. The Office Coordinator plays an important role in strengthening internal efficiency and supporting a well-organized office environment. This position requires someone who can balance daily administrative needs with a broader view of business objectives, while maintaining

  A DAY IN THE LIFE- ROLES AND RESPONSIBILITIES:

• Support the day-to-day coordination and administration of the KAFS office, including office systems, inventory, equipment, purchasing, travel bookings, and general office needs.
• Maintain organized and accessible filing systems for records, documents, memberships, meeting materials, and other administrative information, including the processing of membership applications, documentation, records, and fees.
• Lead all aspects of the KAFS’ Joint Occupational Health and Safety Committee, including scheduling and leading meetings, coordinating communications, preparing materials, taking minutes, and ensuring all H&S matters are addressed.
• Serve as a liaison between KAFS and external organizations, vendors, service providers, partners, and community contacts, including monitoring general phone and email inquiries and directing information to the appropriate KAFS staff member.
• Draft, edit, and proofread reports, presentations, meeting materials, and other documentation.
• Maintain ShareVision as KAFS’ data collection system, including supporting user access, consistent data entry, staff training, and basic troubleshooting.
• Take the lead on BCAAFS annual stats final report and KAFS annual report, supporting wherever required.
• Identify opportunities for improved consistency and efficiency, prepare recommendations for leadership, and support the implementation of approved changes.
• Support the planning and coordination of events, meetings, and other organizational activities, including scheduling, materials, room preparation, minute-taking, and follow-up, as needed.
• Provide minor accounting and finance administration support as needed.
• Provide basic IT support to KAFS staff, troubleshooting minor technical issues, and escalating concerns to external IT support when needed.
• Support special projects, organizational initiatives, and other administrative priorities as assigned.

Requirements

• Office Administration Certificate, Business Administration Certificate, or equivalent areas of study.
• Minimum 2-3 years’ experience in office administration, office coordination, or administrative operations. (A combination of education and relevant experience will be considered.)
• Experience supporting an Indigenous organization, community, or programming is strongly preferred.
• Demonstrated ability to support office systems, purchasing, inventory, records management, meeting coordination, and day-to-day administrative processes.
• Experience supporting or leading health and safety administration, including committee coordination, minute-taking, record-keeping, workplace communications, and required documentation.
• Skilled in preparing, editing, formatting, and managing professional documents, including reports, presentations, spreadsheets, correspondence, agendas, and meeting minutes.
• Working knowledge of minor accounting, such as expense documentation, invoice tracking, receipt organization, basic reconciliations, and record-keeping.
• Ability to identify administrative gaps, improve office processes, and create practical tools or systems to support efficiency.
• Strong organizational and time management skills, with the ability to manage multiple priorities without impacting quality.
• High attention to detail and accuracy, with a proactive and practical approach to identifying solutions and a high regard for confidentiality.
• Excellent written and verbal communication skills, with the ability to work independently while supporting a team-based environment.
• Proficiency in Microsoft Office Suite and MS Teams. Experience with ShareVision is an asset.
• Support with additional projects, reports, and duties as needed and directed by management.

Benefits

• Schedule: Monday – Friday, 8:30am – 4:30pm
• Compensation: $24 - $27/hour, based on skill set and experience
• Group benefits including extended health, dental, and vision
• Employee Assistance Program
• Paid Time Off
• Wellness Days Off

Preference will be given to applicants of Aboriginal ancestry as per section 41 of the BC Human Rights Code (please self-identity in your cover letter).