Office Agent Cl l -NFSB2026-027-128

OFFICE AGENT CLASS I
BOARD OFFICE - HUMAN RESOURCES DEPARTMENT 

 

NATURE OF THE WORK 
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures. 

 
CHARACTERISTIC FUNCTIONS 
The employee in this class of employment ensures that the applicable practices, regulations, instructions, policies, methods, and procedures are respected. To do so, he or she drafts, prepares, creates, verifies, and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table, or document of the same nature; in this context, gathers, validates and compiles the necessary data. 

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances. 

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties. 
As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests. 

The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs; he or she carries out research on the Internet; uses e-mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.
The employee may be required to train new class I office agents as well as to coordinate the work of support staff. If need be, he or she performs any other related duty. 

 
REQUIRED QUALIFICATIONS 
Schooling and experience 
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

BOARD REQUIREMENTS 

• Excellent organizational skills, with the ability to manage priorities and ensure effective follow-up; 
• Ability to handle confidential information with discretion and professionalism;
• Proficiency in both French and English, spoken and written;
• Proficiency in Microsoft Office applications;
• Ability to prepare, organize, and maintain accurate administrative documentation;
• Strong interpersonal, communication, and customer service skills;
• Ability to work independently with accuracy, sound judgment, and attention to detail. 

OTHER REQUIREMENTS 

• Proficiency in the use of digital tools, with the ability to adapt effectively to new systems and platforms. 

IMMEDIATE SUPERVISOR:
Director of Human Resources 

WORK SCHEDULE:
35 hours per week - Monday to Friday 08:00- 16:00 

EFFECTIVE DATE:
Immediately until June 30, 2027, or the return of the person being replaced.

REMUNERATION :
$25.65 - $28.68 per hour in conformity with the salary scales set by the MEQ. 

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”

**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department