HR Generalist - Speaks Mandarin

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Job Title: HR Generalist

Department:              Human Resources

Wage Category:        Annual Salary with Benefits

Report to:                   Human Resources Director

Location:                    165 Milner Ave, Scarborough, ON M1S 4G7

Salary:                        CAD $45,000 – $55,000 per year

Position Summary

We are seeking a proactive and detail-oriented HR Generalist to support the day-to-day Human Resources functions with a strong focus on recruitment, HR operations, policy administration, compliance, HRIS management, and time & attendance administration. The ideal candidate has at least 2-3 years of HR experience, preferably with a background in a recruitment agency, and is fluent in Mandarin and English to support a bilingual workforce.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the full-cycle recruitment process, including job postings, candidate sourcing, screening, interviewing, reference checks, and offer preparation.
• Coordinate interviews with hiring managers and ensure a positive candidate experience.
• Develop and maintain candidate pipelines for current and future hiring needs.
• Partner with hiring managers to understand staffing requirements and recruitment strategies.
• Maintain recruitment records and prepare hiring reports.

HR Operations

• Coordinate employee onboarding and offboarding processes.
• Prepare employment contracts, HR letters, and employment-related documentation.
• Maintain accurate employee personnel files and HR records.
• Respond to employee inquiries regarding HR policies and procedures.
• Support employee engagement initiatives and HR programs.

HR Policies & Compliance

• Assist in the implementation and administration of HR policies and procedures.
• Ensure compliance with employment legislation, company policies, and workplace regulations.
• Support workplace investigations and documentation as required.
• Maintain confidentiality of employee information and HR records.

HRIS & HR Administration

• Maintain and update employee information in the Human Resources Information System (HRIS).
• Ensure data accuracy and generate HR reports as needed.
• Support HR system implementation, upgrades, and process improvements.
• Assist with HR metrics and reporting.

Time & Attendance Administration

• Administer the company's time and attendance system.
• Review employee attendance records, timecards, and leave requests.
• Coordinate attendance reporting and support payroll preparation.
• Assist managers with attendance-related issues and documentation.

Other Duties

• Support various HR projects and continuous improvement initiatives.
• Assist with employee training coordination and HR communications.
• Perform other HR and administrative duties as assigned by management.

Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2-3 years of Human Resources experience.
• Previous experience with a recruitment or staffing agency is strongly preferred.
• Experience managing full-cycle recruitment and HR administration.
• Experience with HRIS and time & attendance systems.
• Working knowledge of Ontario employment legislation and HR compliance.
• Excellent organizational, communication, and interpersonal skills.
• High level of professionalism and the ability to maintain confidentiality.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Fluent in Mandarin and English (spoken and written) is required.

Preferred Qualifications

• CHRP designation or working toward certification is an asset.
• Experience in a manufacturing environment is an asset.

Core Competencies

• Recruitment & Talent Acquisition
• HR Operations
• HRIS Administration
• Time & Attendance Management
• Employment Law & HR Compliance
• Organization & Time Management
• Communication & Relationship Building
• Attention to Detail
• Problem Solving
• Confidentiality & Professionalism

We care for our employees:

• Convenient public transit (bus stop right outside the facility)
• On-site free parking
• On-site gym
• Employee Health Benefits
• Corporate Discount Program
• Group Retirement Saving Plan / Deferred Profit-Sharing Plan (GRSP/DPSP)

Please note:

Only those selected for an interview will be contacted, and applicants who do not receive a response within a reasonable timeframe may assume their application was unsuccessful. Candidates who participate in an interview will be informed within 45 days of the interview, or the final interview if applicable, as to whether a hiring decision has been made, in accordance with Ontario legislation.

We sincerely thank all applicants for their interest in joining our team and look forward to the opportunity of welcoming dedicated talent to our team.

This posting represents an existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. 

We are an equal opportunity employer.  We are committed to providing a workplace that is inclusive, respectful, and free from discrimination.  Accommodation is available for applicants with disabilities during all stages of the recruitment process.