Project Administration

Job Responsibility:

Project Administration

Primary Location: Kitimat, BC (on-site)

Employee Status: Contract

Salary Range: 60 to 70k CAD annually

The Company

Bridgemans Marine Transport (BMT) is a fully integrated marine service provider, equipped with marine certified crew and a fleet of unique assets servicing industrial projects around the world. Bridgemans and Haisla First Nation have created a joint venture limited partnership -Bridgemans Kitamaat Joint Venture Limited Partnership (BKJV) to provide marine and construction services to LNGC and the Kitimat, BC region.

BMT is a division of Bridgemans Services Group (BSG), a global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering, and the fulfillment of all HSE requirements.

The Opportunity

The Project Administrator is responsible for the day-to-day administration in support of the entire project team. A key component of this position will be document control and overseeing the reporting process with on-site subcontractor management .

Key Responsibilities

Responsibilities and essential job functions include, but are not limited to, the following:

Reporting and Documentation:

• Provide reports as requested by the project management team.
• Manage reporting processes with on-site subcontractors.
• Compile, copy, sort, and file records of office activities, business transactions, HSE, and other activities.
• Provide daily, weekly, and monthly reports as required.
• Coordinate, facilitate, and keep meeting minutes.

Project Document Control:

• Oversee and maintain all project documentation.
• Ensure all files are current and accurate through periodic reviews.
• Label and file crew documents and certificates appropriately.

Office Management:

• Manage supply inventory and make necessary purchases to maintain the office.
• Support the accounting department by collecting receipts, tracking expenses, and invoicing.
• Support the team with inquiries and other project administration tasks as assigned.

Vendor and Supplier Relations:

• Act as the administrative contact for vendors and suppliers.
• Act as an ambassador for the project in all dealings with the public, management, and team members.
• Gather all necessary documentation (POs, delivery notes)
• Assemble quotations and supplier commercial information to make supplier accounts in purchasing software, and prepare and issue Purchase orders
• Compile and submit accurate invoice backup data to the accounting department.

HSE and Workplace Safety:

• Maintain a safe and healthy work environment through diligent practice of all HSE regulations.
• Participate in daily HSE updates and meetings.

Team Support and Onboarding:

• Arrange travel and accommodation for team members.
• Arrange pre-hiring Drug & Alcohol and Physical Assessment testing.
• Ensure orientation and onboarding documents are completed and update managers and supervisors accordingly.
• Monitor and adjust timesheets prior to approval by the Operations Manager and Crew Supervisor.

Qualifications

• Post secondary education in administration, business or related field
• 3 to 5 years administrative experience preferred
• Experience in marine industry will be an add on advantage
• Health & Safety knowledge is an asset
• Valid Class 5 driver's license
• Able to clear a drug and alcohol test prior to hiring and potential random tests throughout employment with prior notice
• Exceptional comprehension and command of the English language; (written & verbal)
• Outstanding organizational and time management skills
• Excellent working knowledge of Microsoft Office (excel, word, etc.)
• Ability to multi-task and prioritize project support
• Ability to complete complex administrative tasks with minimal supervision
• Ability to foster and maintain a positive tone within the team and to work cooperatively through personal behavior, work contribution and sharing of expertise and knowledge

Physical Working Conditions

• Some repetitive, physical activity involved (Sitting, typing, walking, kneeling, reaching, lifting)
• Lifting light to medium level weights (up to 20lbs. frequently, 50 lbs. occasionally)
• General office environment

At Bridgemans Services Group we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group hires on the basis of merit and is committed to Employment equity and development.

To Apply:

Email resume and cover letter to View email address on ca.edajobs.com with “BKJV - Project Administrator” in subject line.

We appreciate all applicants but only those selected for an interview will be contacted.