Recruitment & Onboarding Coordinator

Job Description

Job Description

Recruitment & Onboarding Coordinator

Full-Time | Remote | Ontario

Position Overview

3PL Inc. is seeking a highly organized, detail-oriented Recruitment & Onboarding Coordinator to own the day-to-day recruitment pipeline for our industrial and food-manufacturing client sites across Ontario.

This role manages the full front end of the employee lifecycle: sourcing and screening candidates, maintaining an organized candidate database, communicating with applicants, coordinating onboarding documentation, creating employee profiles in Dayforce, and ensuring every new hire is compliant and assignment-ready before their first shift.

This is a full-time, remote position suited to someone who enjoys process, follow-through, and keeping systems accurate — and who wants to grow into a broader recruiting role within a boutique team.

Key Responsibilities

Sourcing & Candidate Management

• Review and sort incoming resumes from job boards (ZipRecruiter, Indeed, and other sources)

• Actively source candidates for open orders using job boards, resume databases, and referrals

• Conduct initial phone screens to confirm availability, location, shift preference, and basic job requirements

• Maintain an organized candidate database for current and future opportunities

• Flag qualified candidates for internal review and track application statuses through to placement

• Post and refresh job advertisements as directed

Applicant Communication

• Send acknowledgement emails to all applicants

• Respond to candidate inquiries regarding available opportunities

• Send professional decline notices to candidates not moving forward

• Notify interviewed candidates of hiring decisions within required timelines

• Maintain timely, professional, and respectful communication with all applicants

Onboarding & Compliance

• Distribute onboarding packages to selected candidates via DocuSign

• Collect, verify, and track required employment documentation (identification, work eligibility, banking, tax forms, safety certifications)

• Coordinate reference checks and any client-required screening

• Track completion of health & safety orientation, WHMIS, and site-specific training requirements

• Follow up on outstanding items and confirm onboarding is complete prior to assignment

Dayforce Administration

• Create new employee profiles in Dayforce (Ceridian) accurately and completely

• Upload and organize onboarding documentation within employee files

• Maintain accurate, up-to-date, audit-ready employee records

• Process status changes, assignment updates, and file corrections as required

Recruitment Operations Support

• Schedule interviews and site orientations

• Support employee communications, including shift and assignment broadcasts

• Maintain recruitment and onboarding records and trackers

• Contribute to improving recruitment and onboarding processes

• Provide general administrative and coordination support to the recruitment and client services team

Ideal Candidate

• Experience with Dayforce (Ceridian) or a comparable HRIS/payroll system

• 1–3 years of experience in recruitment, staffing, HR, or high-volume administration

• Strong organizational skills and exceptional attention to detail

• Professional written and verbal communication skills; comfortable on the phone with candidates

• Self-directed and reliable in a remote environment

• Able to manage high-volume, repetitive tasks consistently and accurately

• Comfortable with digital documents, e-signature platforms, and online systems

• Experience in industrial, manufacturing, or food-production staffing is an asset

• Additional languages are an asset

Position Details

• Remote | Work From Home (Ontario-based)

• Full-Time | 40 hours per week, Monday to Friday

• Core hours: 8:00 a.m. – 4:30 p.m. ET

About 3PL Inc.

3PL Inc. – Third Party Labour Leasing Inc. is a licensed Recruiter and Temporary Help Agency providing staffing solutions to manufacturing, production, warehouse, and distribution operations across Ontario.

We pride ourselves on delivering responsive service, maintaining strong client relationships, and creating positive experiences for both our employees and applicants.

What Success Looks Like

• Every applicant receives timely, professional communication

• Open orders are filled quickly with qualified, screened candidates

• Candidate records and pipeline statuses are accurate and current

• Onboarding documentation is collected, verified, and complete before day one

• Employee profiles are created accurately in Dayforce and files remain audit-ready

Disclosure

This position is offered through 3PL Inc., a licensed Recruiter and Temporary Help Agency. The successful candidate will be employed directly by 3PL Inc. This posting represents an existing vacancy and does not require Canadian experience; equivalent experience gained in other jurisdictions is welcome. 3PL Inc. may use automated or artificial intelligence–based tools to assist with candidate screening or assessment during the recruitment process. All final hiring decisions are made by a human recruiter.

Discover the 3PL Inc. Advantage
At 3PL Inc., we specialize in connecting talented individuals with rewarding opportunities across Industrial, Skilled Trades, and Administrative sectors—both temporary and permanent.

With over 50 years of combined, hands-on experience in the staffing industry, our team brings unmatched knowledge, integrity, and commitment to every placement we make. We take pride in the reputation we've built—one grounded in long-standing relationships and proven success.

Headquartered in Hamilton, ON, 3PL Inc. proudly partners with leading employers across the Golden Horseshoe and Greater Toronto Area.

What sets us apart?
We focus on more than just job titles. At 3PL Inc., we’re committed to aligning candidates with roles that match their individual career goals, values, and strengths—because when the fit is right, everyone wins.

We are also deeply committed to fostering an inclusive, accessible workplace where every employee, candidate, and client feels valued, respected, and supported. We actively strive to reflect the diversity of the communities we serve.

Accommodation is available on request for applicants with disabilities at any stage of the hiring process, including the application, interviews, assessments and site tours. If you require an accommodation, tell us when you apply or at any point in the process, and we will work with you to meet your needs. You do not need to tell us the reason, only what you need. Anything you tell us is kept confidential, and requesting an accommodation will not affect your application.

License ID THA-0000001772 / REC-0000015063

Company Description

Discover the 3PL Inc. Advantage\nAt 3PL Inc., we specialize in connecting talented individuals with rewarding opportunities across Industrial, Skilled Trades, and Administrative sectors—both temporary and permanent. \n\nWith over 50 years of combined, hands-on experience in the staffing industry, our team brings unmatched knowledge, integrity, and commitment to every placement we make. We take pride in the reputation we've built—one grounded in long-standing relationships and proven success.\n\nHeadquartered in Hamilton, ON, 3PL Inc. proudly partners with leading employers across the Golden Horseshoe and Greater Toronto Area. \n\nWhat sets us apart?\nWe focus on more than just job titles. At 3PL Inc., we’re committed to aligning candidates with roles that match their individual career goals, values, and strengths—because when the fit is right, everyone wins.\n\nWe are also deeply committed to fostering an inclusive, accessible workplace where every employee, candidate, and client feels valued, respected, and supported. We actively strive to reflect the diversity of the communities we serve.\n\nAccommodation is available on request for applicants with disabilities at any stage of the hiring process, including the application, interviews, assessments and site tours. If you require an accommodation, tell us when you apply or at any point in the process, and we will work with you to meet your needs. You do not need to tell us the reason, only what you need. Anything you tell us is kept confidential, and requesting an accommodation will not affect your application.\n\nLicense ID THA-0000001772 / REC-0000015063