Senior Maintenance Administrative Assistant

Job Responsibility:

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Specifications:

• Housing: May Be Available
• Outlet: Maintenance Administration
• Expected Pay Range: $41,600 - $51,948
• Shift & Schedule Availability: Full Time, Year Round

Job Responsibilities:

• Demonstrate our Whistler Blackcomb and Vail Resorts core values: Serve Others, Be Inclusive, Do Right, Drive Value, Do Good, Be Safe, and Have Fun!
• Daily data entry of Maintenance timesheets
• Creating, scanning /closing work orders and monitoring requests SAP Software System
• Generating Daily Work Order Reports, sending out to key stakeholders
• Entering Purchase Requisitions, receiving and following up on Purchase Orders in Coupa Procure-to-Pay system
• Monitor invoices, vendor statements and accrual reports as required
• Receiving calls on Building Maintenance Emergency Line and dispatching to appropriate team
• Creating lift tickets for on-mountain repairs or site visits conducted by contractors/partners
• Main point of contact for Work Force Management - scheduling software system
• Assist with daily administrative duties in the Maintenance / Mountain Operations office
• Handling our internal and external guests in a manner consistent with corporate policy
• Working with and supporting VP's, directors, managers, supervisors and planners as needed

Job Requirements:

• Confidentiality and good judgment
• Capable of establishing priorities and managing workload
• Must have strong organizational skills, excellent attention to detail and communication skills
• Enjoy an open office and team environment
• Familiarity with Whistler Blackcomb policies and procedures as well as previous Administrative Assistant experience is an asset
• Must have competent knowledge in computer programs, specifically MS Suite (Word, Excel, Teams and Sharepoint)
• Knowledge of Enterprise Management Systems such as SAP, Finance and Human Resource Applications such as PeopleSoft, Familiarity of Vendor Management Systems such as Coupa/OnBase.
Prior knowledge of RPOS Software (Lift Access) is beneficial

Other requirements:

• Must be flexible as the work schedule includes weekends (ski/bike during the week when it's quieter!)
• Work well independently and as part of a team.
• Able to meet deadlines and work under pressure.
• Knowledge of Whistler Blackcomb mountain operations.
• Familiarity with Enterprise Asset Management Systems (EAM) programs an asset.
• Required to complete a satisfactory criminal record check.

Physical Requirements:

• Weight Lifted - At least 25lbs
• Lifting Frequency - Some of the time
• Standing Frequency - Frequent
• Walking Frequency - Frequent
• Reaching - Some of the time
• Stoop, Kneel, Crouch, Some of the time
• Frequent sitting

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 501434 Reference Date: 05/02/2024 Job Code Function: Administrative