AP Import Administrator

Job Responsibility:

555 Steeprock Drive, North York, ON, M3J 2Z6 Full-Time, On-Site

At Johnvince Foods, we are a proudly Canadian company with over 50 years of expertise in the food manufacturing industry. As the exclusive rights holder to the Planters® brand in Canada and the owner of several other well-known brands, we bring quality, innovation, and excellence to every product we create.

Our commitment to safety and leadership has earned us Canada's Safest Manufacturer Award for two consecutive years (2023, 2024), and we've proudly maintained our status as a Canada's Best Managed Companies Platinum Member for over a decade.

Built on entrepreneurial spirit and innovation, we pioneered bulk food sales in Canada and continue to grow as a leader in manufacturing, distribution, and customer service. At Johnvince Foods, we're not just building a business—we're building a legacy. Join us as we shape the future of the food industry.

Position Overview: Accounts Payable Import Administrator

We are currently seeking an Accounts Payable Import Administrator to join our Finance team. This role is crucial in managing the full accounts payable cycle for international purchases, coordinating import logistics, and ensuring compliance with international trade and customs procedures.

This is an excellent opportunity for someone who thrives at the intersection of finance, logistics, and international trade—and who wants to make a measurable impact on operational performance.

Key Responsibilities:

• Match P.O.D.s with invoices and purchase orders, ensuring accuracy and completeness.
• Code, total, verify, and enter billing data into the accounting system (AS400).
• Communicate with freight forwarders, customs brokers, suppliers, and steamship lines to coordinate and track shipments.
• Ensure timely submission of customs documents for clearance and terminal charges approval.
• Maintain contract and vendor files and ensure payment terms align with agreements.
• Administer wire transfers, letters of credit, and documentary collections for overseas suppliers.
• Perform month-end reconciliation of sub-ledgers and accruals and prepare in-transit, prepayment and tracking reports in Excel.
• Quote competitive international freight rates and schedule overseas product pickups.
• Coordinate direct U.S. supplier deliveries and ensure U.S. customs compliance.
• Train vendors on customs documentation requirements and import procedures.
• Research import regulations, tariffs, CFIA requirements, and necessary permits.
• Maintain accurate shipment tracking reports and support customs clearance for samples.
• Follow all company safety procedures and GMP (Good Manufacturing Practices) policies.

Qualifications:

• High School Graduate.
• 3+ years of experience in Accounts Payable, with a focus on international purchasing/import administration.
• Solid knowledge of accounting principles and full-cycle AP processes.
• Strong understanding of international trade regulations, import/export documentation, and banking procedures (letters of credit, wire transfers, etc.).
• Proficiency in Microsoft Office Suite, especially Advanced Excel (pivot tables, VLOOKUPs, data reconciliation).
• Experience with AS400 or similar ERP/accounting systems. SAP an Asset.
• Detail-oriented with strong organizational and problem-solving skills.
• Excellent verbal and written communication skills; capable of liaising with diverse international stakeholders.

Why Consider This Opportunity?

• Competitive Compensation: We offer a highly competitive compensation package designed to reward performance and expertise.
• Outstanding Benefits: Comprehensive health and dental benefits to support your well-being.
• Great Work Environment: Work with an amazing team of talented and supportive colleagues who are as passionate about our products as you are.
• Perks and Snacks: Enjoy plenty of snacks and access to our signature products as part of your everyday work experience.
• Career Growth: Be part of a company that values learning and development, with opportunities to advance your career in a supportive environment.
• Recognized Excellence: Join an award-winning organization that has been recognized as one of Canada's Safest Manufacturers and a Canada's Best Managed Companies Platinum Member.

How to Apply

If this role excites you and aligns with your skills, we invite you to apply directly to this posting by submitting your resume and cover letter. Applications are reviewed on a rolling basis, so apply today to take the next step in your career with Johnvince Foods.

At Johnvince Foods, we are dedicated to fostering a workplace that values diversity, promotes inclusivity, and ensures equity for all employees. We are committed to providing a barrier-free recruitment and selection process for all candidates. Should you require accommodations due to a disability or medical condition at any point throughout the hiring process, please contact the Human Resources team by email: View email address on ca.edajobs.com or by phone: View phone number on ca.edajobs.com and we will work with you to meet your needs.