Finance Intern

ventureLAB is seeking a Finance Operations Intern to provide basic administrative and transactional support for the ventureLAB finance team. This role focuses on routine day-to-day tasks including data entry, receipt processing, invoice logging, and basic spreadsheet upkeep. 

Project Scope & Key Deliverables

The intern will be responsible for the following milestones during their term:

• Finance Inbox & Vendor Support

• Monitor and administer the finance inbox, prioritize incoming requests, and route emails to the appropriate team members.
• Identify vendor invoices and supporting documentation received by email and upload them to the accounting system.
• Organize and file emails and related documentation to maintain an accurate and accessible finance inbox.
• Setup new vendor profiles in the accounting system once approved.
• Respond to vendor inquiries regarding invoices, payments, account status, and supporting documentation.

• Accounts Payable & Data Entry

• Code and post vendor invoices in the accounting system, ensuring appropriate approvals and supporting documentation are attached.

• Confirm the monthly member invoicing list with the ISC Team for completeness, accuracy and timely billing.

• Match corporate credit card receipts to corresponding bank feed transactions.

• Accounts Payable Payment Runs

• Prepare the weekly Accounts Payable (AP) report for review and approval by the Controller.

• Set up weekly vendor payments in Plooto following appropriate review and approval procedures.

• Process additional payments in Plooto as required and ensure payment documentation is complete and properly maintained.

• Accounts Receivable & Collections

• Prepare weekly Accounts Receivable (AR) statements for delinquent accounts.
• Support collection activities by providing accurate account information and responding to customer payment inquiries as required.
• Setup new customer accounts in the accounting system once approved.

• Finance Administration

• Organize digital finance folders, scan paper documents, and maintain clear records for historical reporting and audit retrieval.
• Other finance related tasks assigned as required.  

Requirements

• Currently enrolled in a post-secondary diploma or degree program in Accounting, Business Administration, Office Administration, or Finance.
• Working knowledge of Microsoft Excel (data entry, simple sum formulas) and basic computer applications (Google Sheets, Outlook, PDF management).
• Ability to spot numerical errors and verify receipt amounts accurately.
• Strong organizational skills and the ability to handle sensitive financial information with confidentiality.

Project Terms & Support

• Project Duration: 32 weeks
• Hours: 37.5 hours per week.
• Compensation & Support: To mitigate personal financial impact for those commuting to or working alongside the ventureLAB team in Markham, all participants qualify for a Monthly Travel and Meal Allowance of up to $1,000.00, issued through semi-monthly reimbursements of up to $500.00.
• Work Model : Onsite (Markham, Ontario), 5 days a week. 

How to Apply & Accessibility

Interested candidates should submit their resume and a brief note explaining why their technical problem-solving skills make them the right fit for the finance internship to View email address on venturelab.applytojob.com .

Human-Centric Review: We value the human touch. ventureLAB does not use AI for screening or reviewing candidate applications. Every submission is reviewed directly by a member of our team.

Accommodations (AODA): ventureLAB is committed to an inclusive and barrier-free recruitment process. If you require any accommodations during the application or interview stage, as per the Accessibility for Ontarians with Disabilities Act (AODA) , please let us know in your application or contact us directly. 

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