Project Officer

1. OVERVIEW OF DIANA
NATO DIANA is the Defence Innovation Accelerator for the North Atlantic, a NATO body dedicated to finding and accelerating innovation to provide decisive defence and security effects for the Alliance, while fostering deep-tech innovation.NATO DIANA is comprised of a Board of Directors, representing all 32 nations, and an operational team referred to as the DIANA Executive (DX). Operating from three offices in Europe and North America, the DX leverages a network of military end users, world‑leading accelerator sites, test centres, professional mentors and experts, and Allied expertise to accelerate the most innovative technologies from across the NATO Alliance. DIANA is a dynamic, agile workplace, which strives for innovative thinking, diversity, and performance excellence across all teams. To achieve our mission, DIANA is committed to providing our people with an environment that is positive, inclusive, and collaborative.2. OVERVIEW OF THE ROLE
Project Officers provide support to projects and workstreams, applying project management and data analytics skills to help deliver on key projects and initiatives. Project Officers work flexibly across different workstreams and projects over time.Initially the Project Officer will support the TEVV (Testing, Evaluation, Verification, Validation) Team.The Project Officer plays a central role in delivering testing, evaluation, verification, and validation activities across the DIANA innovation ecosystem. The role drives key elements of the TEVV workstream by managing complex information, preparing and maintaining high‑quality TEVV documentation, and ensuring Test Centre capability data is accurate, accessible, and operationally useful for innovators.Working closely with affiliated Test Centres, and innovators, the Project Officer ensures TEVV processes run smoothly and that stakeholders receive clear, reliable information to progress technologies toward adoption. The role advances TEVV applications and reporting, resolves operational issues, and leads the development and refinement of tools, workflows, and resources within its areas of responsibility.Positioned as a hands‑on expert within the team, the Project Officer strengthens network engagement, upholds TEVV standards, and ensures the consistency and quality of the workstream.Reserve candidates may be considered for similar posts in Estonia or United Kingdom, if appropriate.Reporting to the Test Centre Manager.Develop and maintain structured, repeatable processes for collecting, validating, storing, and managing data related to DIANA's Test Centre Network, ensuring accuracy and accessibility.Shape and maintain standardized onboarding procedures for new Test Centres, ensuring clarity, consistency, and alignment with DIANA requirements, and respond to Test Centre enquiries to ensure a positive and informed user experience.Manage the TEVV CRM, including Test Centre profiles and the full TEVV documentation pipeline, ensuring information is up to date and properly governed.Contribute to the design and refinement of the innovator application process and support the facilitation of the committee review cycle.Create, update, and maintain Standard Operating Procedures (SOPs) for TEVV-related activities, ensuring all processes are codified, scalable, and consistently applied.Monitor TEVV processes, pathways, and infrastructure;
identify improvement opportunities;
and document lessons learned to strengthen future delivery.Prepare contingency plans to address issues affecting TEVV information management within DIANA and across the stakeholder ecosystem.Aggregate and analyse programme performance data, reporting risks, milestones, and insights to the DX through established mechanisms, and proposing evidence‑based mitigation options.Support other DIANA initiatives and projects as required.Perform any other related duties as required.3. ROLE REQUIREMENTS, QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
A Bachelor's degree from a nationally recognised/certified university in a relevant field and at least 2 years of post‑related experience. Exceptionally, the lack of a university degree may be compensated with a minimum of 6 years of progressively responsible experience in duties related to the function of the post.A minimum of 2 years of professional experience in roles involving data management, digital operations, project coordination, or information governance.Demonstrated experience applying project management methodologies.Proficiency with project management, collaboration and CRM software (e.G., MS Project, Asana, CRM platforms such as HubSpot, SharePoint, etc.).Experience producing data‑driven reports, dashboards, or performance summaries and presenting recommendations and findings to stakeholders.Strong analytical and organisational skills, with the ability to manage complex workflows and anticipate operational challenges.Experience building and maintaining effective working relationships with diverse stakeholders in a multi‑national environment.Possess the following minimum levels of NATO's official languages (English/French): V (Advanced") in one;
and I (Beginner") in the other.NOTE
Most of DIANA's internal work is conducted in the English language.4. DESIRABLE
Experience collaborating with NATO bodies, national defence organisations, military programmes, or government research agencies.Experience administering or supporting grant calls, proposal evaluations, or funding review panels.Experience working in a lab, test range, accelerator, or innovation programme.Knowledge of NATO institutional framework, policies and procedures.5. COMPETENCIES
Organizational and Environmental Awareness: Understands the wider mission and considers the impact of their actions on others.Initiative & Responsibility: Takes ownership and accountability.Adaptability & Flexibility: Embraces change, adjusts priorities as needed, and continues to deliver results in evolving environments.Customer Service Orientation: Provides timely, professional, and solution‑focused support to all stakeholders.Planning & Prioritizing: Allocates time and resources effectively, balances competing priorities, and delivers work to agreed timelines.Teamwork: Collaborates openly and supports colleagues to achieve shared goals.Self‑awareness and a Learning Mindset: Seeks opportunities to learn, reflects on experience, and applies learning to improve outcomes.6. WHAT WE OFFER
Genuinely meaningful work as part of the newest unit within the most successful alliance in history.Tax‑free salary.Household and children's allowances and privileges for expatriate staff including expatriation and educational allowances (where applicable) and additional home leave.Excellent private health insurance scheme.NATO pension scheme.Generous annual leave of 30 days plus official holidays.Flexible working conditions and a smoke‑free office in Halifax.Opportunities for learning and development.7. CONTRACT
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an extension.If the successful applicant is seconded from the national administration of one of NATO's member States, a 3‑year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.8. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries.Applications must be submitted using the e‑recruitment system.Applications and other documents will not be reviewed if sent through other formats (including email, social network, etc).Due to the broad interest in NATO DIANA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.After review of your online application, successful candidates will be invited to a pre‑recorded video interview. Shortlisted candidates from that will then be invited to the final assessments, which include: a written test, and a panel interview.Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate's medical file by the NATO Medical Adviser.NOTE
DIANA will not accept any phase of the recruitment and selection, prepared in whole or in part, by means of generative artificial‑intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre‑trained Transformer (Chat GPT, Copilot, Claude, etc.), or other language generating tools. DIANA reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications will be rejected without further consideration at DIANA's sole discretion, and DIANA reserves the right to take further steps in such cases as appropriate.9. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process along with documented medical evidence to support your request.All NATO DIANA personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct as agreed by the North Atlantic Council (NAC), and thus display the core values of integrity, impartiality, loyalty, accountability, and professionalism.The incumbent is required to be a resident in the host nation for the duration of their contract. DIANA has a flexible teleworking policy to permit working in office, at home, and across NATO Allied Nations subject to managerial approval.For more information on DIANA, please visit our website.
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