Project Finance Manager - Ukraine

Job Title: Project Finance Manager

Location: Ukraine

Salary: circa £42,000 per annum

Visa requirements: The successful candidate candidate must be able to obtain a Ukrainian work Visa.

Reporting to: Deputy Head of Finance (Project Management)

Supervisor for: N/A

Contract: Full-time, Permanent

Accommodation: Free Accommodation Provided

Role Summary: is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure.

Key Working Relationships: will report directly to the Ukraine Deputy Head of Finance, and will work closely with other departments and with the accounting and finance teams.

About HALO:

HALO's mission is to protect lives and restore the livelihoods of those affected by conflict.

For over 35 years HALO has been saving lives and helping war-torn countries recover from conflict, by making their land safe. When conflict ends, land is often littered with landmines and other dangerous explosives. Families live in fear and poverty. They are unable to plant crops or graze cattle and day-to-day activities like getting to school and fetching water are fraught with risk. HALO recruits and trains men and women to clear landmines in their own communities, take back control of their own livelihoods and rebuild their communities.

HALO is now one of the leading humanitarian mine clearance organisations globally with programmes in 30 countries and territories with over 11,000 staff, most of who are local employees.

**PLEASE NOTE THAT THIS ROLE IS BASED FULL-TIME IN UKRAINE, AND CANNOT BE CONDUCTED REMOTELY**

Role Responsibilities:

Budget development and Planning

• Develop detailed original project budgets in Adaptive Planning and translate them into donor-specific formats
• Ensure all budgets comply with donor requirements, HALO budgeting processes, and broader programme needs
• Deliver budgets within agreed timelines and standards

Monitoring and Compliance

• Monitor the financial performance of active contracts, collaborating with relevant departments to ensure:
• Compliance with budgetary and contractual obligations
• Adherence to HALO Global Budget Framework Terms and Conditions
• Identify and report significant budget deviations promptly to the Deputy Head of Projects
• Support the development and implementation of corrective action plans as needed.

Reforecasting and Financial Adjustments

• Prepare reforecasts in Adaptive and donor formats when project delivery deviates from the original plan
• Work cross-functionally to revise plans while maintaining compliance with donor and internal requirements

Financial Reporting

• Prepare accurate interim and final donor financial reports, ensuring:
• Alignment with underlying financial data
• Consistency with narrative reports
• Timely submission in line with donor deadlines
• Provide detailed variance analysis and explanatory narratives

Transaction Processing and Documentation

• Regularly review project expenditures to ensure cost eligibility
• Process financial transactions related to project activities
• Verify that all supporting documentation is complete, appropriate, and audit ready
• Deliver ad hoc financial reports, spend-out plans, budgets, and reforecasts as required
• Provide clear documentation of underlying assumptions and justifications

Donor Audit

• Provide transactional reports/documentation for grant/contract audits

Other

• Work within the framework of HALO’s core values and standards
• Ensure familiarity with and adhere to all HALO policies and procedures
• Undertake the role in a manner appropriate to the cultural context and within the local legal framework
• Understand and uphold the standards outlined in HALO’s safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO’s work and reporting concerns if they arise
• Discharge duties and responsibilities under HALO’s health and safety procedures
• Carry out any other duties as directed to meet the finance groups standards and operational requirements.

This is a non-contractual document that can be varied from time to time as circumstances dictate. The job description is intended to summarise the main duties and responsibilities of the post: this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when required to do so.

• Bachelor’s degree in Finance, Accounting or a related discipline.
• Experience in financial management roles.
• Excellent understanding of statutory reporting and accounting standards
• Exceptional interpersonal and communication skills.
• Exceptional organizational skills and ability to manage multiple deadlines.
• Experience of mentoring and advising senior management
• Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office.
• Proven experience in developing and monitoring budgets.
• Fluent in written and spoken English.
• Experience of working in the INGO sector

• A living overseas allowance (LOA) of $350 per month
• Free housing and a monthly food allowance provided by the programme
• 49 days of leave per calendar year, increasing to 56 days after two years of service
• Non-contributory life assurance
• Private health insurance

Please submit a CV (no more than two pages) and a cover letter (no more than one page) outlining your motivation for applying for this role and how your experience matches the key skills and competencies by Sunday 23rd November 2025. We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.