Accounting Clerk (6-Month Contract)

Position Overview

We are seeking a detail-oriented Accounting Clerk to provide temporary support to our finance team. The successful candidate will assist with payroll processing, accounts payable/receivable functions, journal entries, reconciliations, and general accounting tasks. This is an excellent opportunity for a motivated individual to gain experience in a fast-paced corporate environment.

Responsibilities

Payroll Support

• Process bi-weekly payroll using Ceridian Dayforce
• Receive and process Personnel Action Forms (PAFs) from HR
• Update payroll spreadsheets and HRIS system with employee changes
• Process statutory holiday pay and monitor contract employee end dates
• Include expense report reimbursements in payroll processing (via DataBasics)
• Reconcile payroll spreadsheets to system output
• Download and review payroll reports
• Assist employees with paystub access and inquiries
• Prepare and send Records of Employment (ROEs) as required.

Accounts Payable

• Track invoices for processing and determine month-end accruals
• Review payment batches for accuracy
• Process manual payments in RBC Express (intercompany transfers, bill payments, wire transfers)
• Process intercompany transfers for PSP and Calian

Accounts Receivable

• Gather information for client invoicing (emails, billable A/P, payroll changes, work orders)
• Assist with invoice preparation and review for accuracy
• Send invoices to clients and follow up with outstanding A/R.

General Accounting

• Prepare journal entries for banking transactions, month-end accruals, and reversals.
• Perform monthly bank reconciliations
• Assist with balance sheet reconciliations
• Support financial statement preparation
• Reconcile investigator payment balances
• Prepare data for monthly sales tax returns
• Update weekly cash flow file with actuals from bank statements
• Update monthly revenue actuals by project using AR worksheet data and Percentage of Completion file.
• Maintain deferred revenue schedules.

Expense Management

• Review and approve expense reports in DataBasics and investigate any discrepancies.
• Upload approved expenses to SAP
• Review and approve A/R and A/P entries in SAP

Supporting other ad-hoc projects and tasks as assigned.

Qualifications

• Post-secondary education in Accounting, Finance, or related field.
• Minimum 1-3 years of experience in a finance, accounting, or administrative role with a focus on invoicing, revenue recognition, and month-end close process.
• Proficiency in any financial systems (e.g., Sage, QuickBooks, etc.), advanced Excel skills, and experience with data analysis and reporting tools.
• Strong analytical and problem-solving skills, with ability to identify process inefficiencies and implement improvements.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with cross-functional teams.
• High level of accuracy and attention to detail in managing financial data and processes.
• Ability to work in a fast-paced environment and manage multiple priorities effectively

Additional Requirements

• Knowledge and experience working with SAP, or other similar accounting systems.
• Experience with Ceridian Dayforce payroll system, or similar payroll systems.
• Knowledge of Canadian payroll regulations and tax requirements.
• Experience with RBC Express or similar banking platforms.
• Must be eligible for government of Canada security clearances.
• Must be able to work hybrid out of our Ottawa (Kanata) office.

Compensation

$50,000-$60,000 annually (pro-rated for the 6-month contract term).

Vacancy

We have 1 position available.

Perks And Benefits

• Competitive, company-paid benefits
• Generous time off package
• Stock purchase plan
• RRSP program
• Flexible work hours for eligible roles
• Programs to support employee health and well-being