Maintenance Administrator

Civeo Camp Installations Employees LP is seeking a Maintenance Administrator to support Fort McMurray Maintenance operations by providing administrative, inventory, shipping and receiving, and supply‑chain coordination. This role works closely with the Maintenance Manager, Supervisors, Coordinators, Supply Chain, and site trades to ensure efficient material flow, accurate documentation, and reliable operational support. This role works a 14-day on, 14-day off rotation schedule.

Responsibilities

• Provide remote administrative support, including documentation management, operational support, accounts payable assistance, reporting, and forecasting.
• Code and assign time and materials for operational and project costing.
• Maintain accurate databases for purchase orders and related records.
• Generate and submit purchase requests and assist with invoice processing.
• Compile maintenance activity records, including work completed and materials used.
• Receive, verify, record, and organize incoming shipments; inspect materials for damage or discrepancies.
• Transfer materials into inventory systems, both physically and digitally.
• Label freight, organize storage locations, and maintain warehouse organization and cleanliness.
• Perform stock management tasks such as counting, sorting, packing, and part number creation.
• Manage tool crib operations, including completion of monthly tool inventories.
• Replenish stock levels, track consumables, and report daily inventory usage.
• Conduct cycle counts and support annual inventory reconciliation.
• Coordinate material flow with Maintenance Supervisors, Coordinators, and Supply Chain teams.
• Source materials, obtain vendor quotes, and support procurement activities.
• Search inventory systems to locate required materials across regional warehouses.

• Adhere to all company, client, and OH&S policies and safety protocols.

Qualifications

• 3–5 years of experience in trades administration and/or warehousing.
• Minimum 5 years of shipping and receiving experience is an asset.
• Valid Class 5 driver’s license with a clean 5‑year driver’s abstract.
• High school diploma required.
• Proficient in Microsoft Excel and MS Office applications.
• Experience with JD Edwards / Oracle inventory or accounting systems is an asset.
• Ability to operate equipment such as forklifts, skid steers, pallet jacks, or loaders (valid tickets preferred).
• Ability to lift up to 50 lbs and work in a remote or camp‑based environment.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to work independently with minimal supervision.

• Professional and effective communication with coworkers, supervisors, and clients.

While we own an incredible responsibility to provide remarkable service to our guests from various walks of life, we are also strongly committed to providing inclusive, equitable and respectful workplace to our employees and for our communities we serve.

We continuously seek to improve our diversity and inclusion practices to establish a respectful and collaborative workforce. In pursuit of our diversity and inclusion values, we seek applicants with a varied range of skills, experiences, and competencies. All those qualified individuals who would further contribute to our diversification are encouraged to apply

To apply, please submit resume online to