Contract & Grant Coordinator (Administrative Support)
Full-time
Upstaff
Job Title: Contract & Grant Coordinator (Administrative Support)
Client: Government of Alberta – Education and Childcare
Category: Non-IT (Admin/Clerical)
Location: Forestry Building, 3rd Floor, 9920 – 108 Street NW, Edmonton, Alberta, T5K 2M4 (Onsite)
Work Schedule: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)
Hours: 36.25 hours/week
Contract Extension: Up to 12 months
Interview Timeline
- Estimated Interviews: July 6–9, 2026
Job Summary
The Contract & Grant Coordinator provides administrative support for contract and grant activities, including:
- Preparing, reviewing, and tracking contracts and agreements
- Supporting procurement activities
- Maintaining financial, statistical, and administrative records
- Tracking records using Microsoft Excel
- Proofreading and formatting Microsoft Word documents
- Coordinating approvals, signatures, and document control
- Responding to internal and external stakeholder inquiries
- Monitoring deadlines and contract deliverables
- Supporting invoicing, accounts receivable, and compliance activities
- Maintaining electronic and paper filing systems
- Coordinating meetings and taking meeting minutes
- Providing general office and administrative support
- Assisting with team projects and continuous improvement initiatives
Requirements
Mandatory Requirements
- High School Diploma/GED
- 3+ years of:
- Administrative support experience
- Microsoft Word proofreading and formatting
- Paper and electronic filing systems (ProLaw or similar)
- Microsoft Outlook
- Microsoft Excel (basic functions)
- Printer/copier/scanner operations
- Administrative support experience
Nice-to-Have Qualifications
- Office Administration diploma/certificate/degree
- 2+ years of:
- Meeting coordination and minute-taking
- Vendor invoice validation using SAP/1GX or similar ERP
- Microsoft SharePoint
- Contract documentation coordination
- Alberta childcare grant funding program experience
- Meeting coordination and minute-taking
Vacancy posted 4 hours ago
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