Executive Assistant NEW

Job Responsibility:

Job Number: 926534

Category: Finance

Positions Available: 1

Years Experience Required: 5 years

Location: Toronto, Ontario

Posted Date: Nov 10, 2023

EMPLOYMENT OPPORTUNITY

Executive Assistant

VP, Finance and Support Services

Position Description

Reporting to the VP, Finance and Support Services, and supporting the Finance portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to VP, Finance and Support Services, Director, Finance Operations and Director, Finance Planning & Analysis. The position requires a high degree of confidentiality and discretion. An integral part of this job is liaising effectively with both internal and external stakeholders and being comfortable working with people and systems within and outside of CAMH such as health care or educational institutions, government departments and others. The successful candidate will represent the office of the VP, Finance and Support Services to staff, clients, visitors, government and the public, and be responsible for: composing correspondences, briefing notes, reports, policies and presentations; compiling submissions; coordinating board committee meetings including compiling and preparing meeting materials and drafting meeting minutes; surveys from various government bodies; generating PO requisitions for the department; support for special projects as required; and maintaining the three schedules;. The successful candidate will operate as part of the larger team of Senior Management Administrative Assistants working closely to ensure co-ordination of support for special projects and to various committees of the Board of Trustees and the Senior Management Group. The successful candidate will be creative, able to multi-task and support a workplace that embraces diversity and encourages teamwork. This position is hybrid and located at 100 Stokes Street when on site.

Qualifications

The successful candidate will hold a Bachelors Degree or Community College diploma/certificate in a related field, plus 5 years of senior administrative support or relevant experience is required, including advanced knowledge of office administration practices, academic systems, corporate protocol and public relations. You also will have experience in organizations dealing with mental illness and/or addictions. The successful candidate must have the ability to work with minimal supervision in a dynamic environment; must be proficient at written communication and oral presentation; minute-taking skills are necessary. Advanced expertise in MS Office (Word, Excel, PowerPoint), and other software packages is required, and excellent organizational, problem solving, interpersonal and communication skills. Bilingualism (French/English) is considered an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This full-time, 13.5 month contract position is NOT part of any Bargaining Unit.

Salary Range: Competitive salary package. Please click the apply button below.

CAMH is a Tobacco-Free Organization. CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH's teaching and research activities, in addition to supporting the clinical work of the hospital. At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, Métis and Inuit, racialized and LGBTQ2S+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges). We encourage people from all backgrounds to apply to our positions. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.