Office Administrator (In-Office Role)

Toronto | 5 + yearsSome Key Duties & Responsibilities include but not limited to:Office Administration:Oversee the firm's day-to-day office operations to ensure an efficient workflow, high professional standards, and a well-organized work environment.Manage office supplies, furniture, equipment, and vendor service contracts, including ordering, renewals, and cost control.Maintain well-organized physical and electronic filing systems in accordance with Law Society record-keeping and confidentiality requirements.Support accounts payable functions, including invoice and coordination with accounting as required.Act as the primary liaison with IT service provider and legal software vendors.Coordinate troubleshooting, upgrades, and ongoing system support.Assist with onboarding new hires by coordinating workstation setup, computer access, email, and legal software access.Assist in coordinating internal CPD sessions, staff meetings, and firm-wide training initiatives.Maintain firm memberships, subscriptions, professional affiliations, ensuring timely renewals and accurate records.Client Service & Reception Oversight:Oversee reception and the records department to ensure a professional, welcoming, and client-focused environment.Ensure consistent client service standards are maintained by reception and administrative staff.Handle sensitive or escalated client inquiries with discretion, professionalism, and confidentiality.Coordinate meeting rooms, client appointments, and internal and external firm events, ensuring appropriate setup and support.Firm Support & Leadership Assistance:Provide ongoing support and guidance to administrative and support staff, promoting collaboration, accountability, and best practices.Assist partners and firm management with operational, administrative, and strategic projects as required.Support firm initiatives and special events, ensuring timely execution and alignment with firm objectives.Contribute to continuous improvement of office procedures, workflows, and administrative systems.What they offer:Excellent salary and benefitsMatching RRSP program. They match up to 3 percent of your salaryA friendly supportive working environmentFun staff social eventsAn environment wherein everyone's professional growth is encouraged and celebratedA convenient downtown Toronto locationSalary Range: $100,000 - $120,000Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.The recruiting efforts for this role are intended to fill a vacant position.Tagged as: Intermediate, Private Practice
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