Executive Assistant to Senior Leadership

Job Description

• Provide administrative support to senior leaders, including email correspondence, calendar management, and distribution of memos and letters.
• Coordinate travel arrangements for senior leaders, flights, hotels and car rentals
• Irregular availability outside work hours.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate, plan, organize, and schedule company meetings in the office, off-site, and via Microsoft Teams calls, and all details for the meetings, mealsand travel for participants, as necessary.
• Manage and coordinate expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain and record vacation schedules in Peoplesoft.
• Maintain filing system and contact database.
• Negotiate hotel rates for the year.
• Efficiently receive, sort, and distribute incoming mail and packages; prepare and send outgoing correspondence.
• Coordinate and perform courier duties, ensuring timely and secure delivery and pickup of materials.
• Manage logistics for meetings, including ordering and setting up food and coffee services for attendees. 
• Provide backup and support to the building manager as needed, assisting with various facilities-related tasks.

Qualifications

• Proven experience as an executive administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• Be able to multi-task
• Must live in London area
• Bilingual is an asset (English and French)

Great earnings potential with profit sharing, medical and dental benefits, RRSP, permanent full time