Maintenance and Administrative Coordinator

Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.

ROLE PURPOSE

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best serve our clients and support our staff. They will perform a variety of administrative tasks to support our Infrastructure team.

Location: Prince Geoge

HOURS (40 HOURS PER WEEK)

Monday - Friday: 0800 - 1600

It is a temporary position, open until the return of the incumbent.

WHAT WE OFFER?

• Committed Living Wage Employer
• 2022, 2023 and 2025 Canadian Nonprofit Employer of Choice Award from NEOC
• 2023 High-Performance Culture Award from Supporting Lines
• Competitive benefits package, including health, wellness, and pension plan
• Career and personal development, with the ability to grow in a diverse range of programs and departments
• Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management
• Access to On-Demand Pay to withdraw earned wages before payday
• Connective is part of a portability program where employees moving from a CSSEA-member employer to Connective will port their service hours for vacation and wage purposes (within last 12 months)

REPORTING AND WORKING RELATIONSHIPS

• Reports and is accountable to the Maintenance and Asset Manager in their region.
• Participates as a member of the Connective Administrative Support Team.
• Liaises with staff, external contractors, government agencies, and members of the community as required

Key Accountabilities

Building Maintenance

• Fosters effective relationships between program staff and external contractors.
• Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed
• Monitors maintenance and housekeeping supplies.
• Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
• Assists with and/or conducts inspections of resident spaces
• Follows all relevant Connective policies, procedures, and guidelines
• Participates in continuous proactive initiatives by identifying opportunities for improvement in costs, quality, customer service, and assets.

Administration

• Prepares monthly reporting by collecting and organizing relevant stats or data.
• Assist the Infrastructure team in coding and submitting invoices.
• Track and record maintenance requests and maintenance work performed in our management system.
• Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested
• Enter and update resident information in property management system.

WORKING CONDITIONS

• Function independently with the general guidance of the Maintenance and Asset Manager
• Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence
• May be exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury
• Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules

Experience And Skills

• Grade 12 level education and/or equivalent with two-years related experience
• Experience in performing maintenance, and repairs
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail
• Ability to establish and maintain effective and professional working relationships with contractors
• Strong communication skills (listening, verbal, and written)

Requirements

• Ability to successfully complete a Vulnerable Persons Criminal Record Check
• Ability to successfully pass a reference check
• Flexibility to travel within region of responsibility
• Valid Class 5 driver’s license

Compensation

Annual Salary will be between $54,400.00 to $68,000.00 and will be based on experience and qualifications.

Important: Candidates must be legally authorized to work in Canada, observe their weekly hours limit if under a temporary or study visa, and provide proof of eligibility if selected for the role.

INCLUSION

At Connective, we value and accommodate unique differences to ensure that our staff have the opportunity and are supported to thrive. To build a strong and representative workforce, we strongly encourage applications from BIPOC, LGBTQ2S+ people, immigrants, and people with disabilities or other marginalized communities.

For more information on Connective’s services and locations, visit our website at