Copyright Specialist

The Copyright Specialist II reviews and renews copyright licenses for use of third party resources in TRU Open Learning and on-campus publications and course materials.

MAJOR DUTIES & RESPONSIBILITIES

• Reviews third party resources used in Open Learning distance and online courses and by campus faculty in their courses in order to obtain licenses and permissions.

• Negotiates terms of licenses and permissions with publishers, authors, artists, web-site administrators and other creators of educational resources to confirm terms of use of third party materials within course content.

• Prepares payment requests and carries out financial transactions related to obtaining licenses.

• Updates departmental databases to reflect clearance status of third party resources used in course content.

• Supports compliance with policies and guidelines related to third party material use by a Canadian post-secondary institution.

• Uses discretion as to when a matter should be escalated to the Supervisor of Editing and Copyright.

• Recommends optimal alternate sources of third party copyrighted materials, communicating with academic staff as required.

• Participates in planning workshops, seminars and events related to copyright offered to faculty, staff and students at TRU.

• Maintains and updates relevant procedures manuals.

REPORTS TO

Supervisor of Editing and Copyright

QUALIFICATIONS

EDUCATION:

• Grade 12 plus six months of post-secondary education

EXPERIENCE:

• Three years of related experience including:
  • Three years with electronic word processing and data entry
  • Three years of experience related to intellectual property administration (copyright or trademark administration)

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to deal courteously and tactfully with faculty, staff, students and external stakeholders
• Demonstrated ability to communicate effectively both verbally and in writing
• General knowledge and understanding of copyright law and practices related to the post-secondary educational environment, both in the U.S. and Canada
• Demonstrated ability to initiate and complete tasks independently with minimal direction and supervision; analyze and resolve issues; originate own work; and manage workload with changing priorities and periodic interruptions
• Demonstrated intermediate skills using Word and Excel
• Demonstrated ability to exercise sound judgment and attend to fine details with accuracy and thoroughness
• Demonstrated ability to organize and maintain files and databases, including use of a diarized system
• Experience searching for information on the Internet and through library search systems

WORKING CONDITIONS

• Long periods of time working at computer
• Periodic lifting of documents, not exceeding 5 kg.