Executive Assistant

Executive Assistant
Req Id: 987
Job Location: Montreal - QC, Toronto - ON
Business Unit: Commercial
Highest Level Division: Intermodal & Automotive
Posting Start Date: 11/3/26
Posting End Date: 10/23/2026
French/English Bilingual Requirement: Yes
Qualified Rate:
$ 59400 - 78000
Please note that new hires in this role may be paid a lower hourly rate during their qualifying period. In addition, CN employees are also eligible to an employee share investment plan (ESIP), Pension, Benefits, Railroad Retirement Benefits (RRB) and other perks.
At CN, the careers we offer are meaningful because the work that we do matters. Every day, our team of dedicated railroaders power the North American economy from coast-to-coast-to-coast, with an unwavering commitment to safety and service excellence.
If you enjoy hands-on tasks, working outdoors, and have a safety-first mindset, a career in railway operations might be right for you. With fresh challenges, paid training, and a host of great benefits - a career at CN means work that makes a true difference in the lives of people.
Join us today and get your career moving!
Job SummaryThe incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.
Main ResponsibilitiesAccounts Payable
Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses
Administrative Support
Provide administrative support to the group (e.G., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records
Office Duties
Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx
Safety
Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events
Working ConditionsThe role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.
ExperienceAdministration
Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered
Education/Certification/Designation
Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with ( will be considered an asset (not mandatory).
Competencies
We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening
Technical Skills/Knowledge
Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with ( will be considered an asset (not mandatory).
Additional Information (If Any)About CNCN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada’s Eastern and Western coasts with the U.S. South through an 18,800-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.
At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at View email address on ca.hrm.tc.
As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.
Please monitor your email on a regular basis as communication to applicants is done via email.
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