Executive Assistant to the Chief Executive Officer

Job Responsibility:

Executive Assistant to the CEO

About the Black Business Initiative (BBI)

The Black Business Initiative is committed to growing a stronger Black presence in Nova Scotia's business community. As the longest-serving Black business development initiative in Canada, we support Black-owned businesses to start, grow, and compete in the mainstream economy. BBI serves as a catalyst for job creation, equitable participation, and economic prosperity throughout Nova Scotia.

Position Overview

The Executive Assistant to the CEO provides high-level administrative support to the CEO and Executive Team while managing key aspects of office operations. This role requires excellent judgment, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a dynamic environment.

Key Responsibilities

• Manage the CEO's calendar, including scheduling, prioritizing meetings, and coordinating logistics
• Prepare correspondence, reports, presentations, and briefing materials
• Coordinate travel arrangements and process related expenses
• Act as the first point of contact for internal and external inquiries to the CEO
• Track and follow up on key action items and deadlines
• Assist with special projects and internal initiatives as needed
• Organize and maintain digital and paper filing systems
• Support planning and execution of organizational meetings, retreats, and events
• Provide general administrative support to the Executive Team and maintain office functionality
• Monitor incoming communications and ensure appropriate follow-up
• Provide hospitality to CEO guests and contribute to a welcoming environment
• Maintain contact databases and manage information with discretion

Education, Skills, and Experience

• Post-secondary education in business administration, office management, or a related field is required
• Significant experience providing executive-level support; nonprofit or public sector experience is an asset
• Strong written and verbal communication skills
• High level of proficiency in Microsoft Office Suite and comfort with cloud-based platforms
• Demonstrated ability to manage multiple priorities, projects, and deadlines with accuracy
• Strong problem-solving skills and a high degree of professionalism
• Excellent organizational skills and attention to detail
• Ability to exercise discretion and handle sensitive information

Working Conditions

• Hours of work: Monday to Friday 8:30am - 4:30pm
• This position is hybrid, with both in-office and remote work expectations
• Some travel may be required

Additional Information

Please Note: All qualified persons are invited to apply; however, preference will be given to people of African descent.

We thank all applicants for their interest in the Black Business Initiative; however, only those candidates who are selected for an interview will be contacted.

Application deadline: 2025-06-10

Job Types: Full-time, Permanent

Job Type: Full-time

Pay: $50,000.00-$53,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-06-10Expected start date: 2025-06-24