Senior Enterprise Records Analyst (Program Admin Officer 3)

Competition # : 48990  

Department: Service Nova Scotia

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG  

Closing Date: ​21-Jun-26 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia (SNS), we impact every citizen, business and municipality, and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

As part of SNS, and the Integrated Innovation and Strategy Operations unit, the Corporate Records Management Team provides a full range of advisory, consulting and records center services for effective records management throughout government.

About Our Opportunity

As a Senior Enterprise Records Analyst, you provide strategic advice to advance records management across government, with a strong focus on digital records management. You contribute to the development of enterprise policies, standards, guidance, and tools, and work with departments to strengthen records management practices and support modernization.

A central function of this role is developing practical approaches for managing digital records across enterprise platforms and business systems. This includes providing advice on classification, metadata, retention, disposition, compliance, and other recordkeeping controls needed to manage digital information effectively.

You work closely with departmental staff, IT partners, privacy professionals, and the broader records management community to support change, promote compliance, and improve the consistency and effectiveness of records management services.

This position reports to the Manager, Corporate Records Management.

Primary Accountabilities

As part of the Corporate Records Management team, the Senior Enterprise Records Analyst supports the advancement of enterprise records management and works with departments to strengthen records management programs across government.

• Develop, update, and maintain enterprise records management policies, standards, guidance, and tools, and provide advice on their implementation across government.
• Provide advisory and consulting services to departments and agencies to support effective records management practices.
• Lead or support digital records management initiatives across enterprise platforms and business systems, including the implementation of digital recordkeeping controls and approaches for managing digital records at scale.
• Develop or contribute to digital records management solutions related to classification, metadata, retention, disposition, compliance, and digital governance.
• Create practical guidance, tools, training, and awareness materials to support modernization and consistent adoption of records management practices.
• Conduct reviews, assessments, and analysis to identify risks, support continuous improvement, and strengthen program maturity.
• Collaborate with internal and external partners to advance consistent, scalable, and client-focused records management practices.

Qualifications and Experience

To be successful in this role you will have graduated from University at the bachelor's level with a minimum of five years related experience in records management, or a master's degree plus three years related experience.  An acceptable equivalent combination of education and experience will also be considered.

You must demonstrate considerable knowledge of the theory and practice of records management.  

You will also have:

• Experience providing strategic advice, developing guidance, standards, or tools, leading complex work, and working with multiple stakeholders in a large or multi-partner environment.
• Strong knowledge of records and information management principles and experience applying them to the management of physical and digital records in operational and enterprise settings.
• Experience or demonstrated knowledge in digital records management across the information lifecycle, including classification, metadata, retention, disposition, compliance, and the management of digital information in enterprise environments and business systems.
• Strong communication, sound judgment, diplomacy, and the ability to build effective working relationships across business, policy, and technical partners.
• Ability to translate complex requirements into practical guidance, support change in a collaborative and client-focused way, and promote consistent adoption of records management practices.

Assets

• Experience with Microsoft 365, including SharePoint and Purview capabilities, FileNet, or similar enterprise platforms.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Additional Information

This competition is being leveraged to fill 1 permanent, full-time position based in Halifax. 

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career path

Pay Grade:PR 13  

Salary Range:  $2,805.63 - $3,410.48 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. 

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at Show email.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Show email.