Time and Attendance Coordinator

The Role : Time and Attendance Coordinator

Availability: Full-time with an ability to work mornings, afternoons, and occasional overtime, holidays, and weekends.

The  Time and Attendance Coordinator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Ballistics team. They know how to be curious about their opportunities and how to be real with feedback and support. They support the administration of hourly timecards, time-off requests, and the collection and tracking of individual production numbers for targets and bonuses.

You embrace our Lush culture and values through fearless leadership and owning the projects and initiatives that improve employee experience across your department. You will work closely with the room management and payroll teams to support the various initiatives that support the overall department performance. 

As a growing business, Lush needs people who can adapt and evolve to the needs of our business and analyze and respond to our stakeholders' needs. Our Lush staff lives with purpose , finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

Reporting to the Room Manager, the Time and Attendance Coordinator will be expected to submit the daily attendance and bonus information to the highest standards while maintaining Lush’s ethics and confidentiality standards. You will also undertake the following responsibilities.

What you do (responsibilities) :

• Regularly confirm the attendance of staff to ensure everyone is accounted for
• Check the department sick email to report anyone who has called in absent
• Contact late/absent staff to obtain and document reasons for missing work as needed
• Track and document staff working hours throughout the day, and obtain authorization from a member of management for missed hours as needed
• Calculate and submit extra hours for overtime during peak times of the year
• Collaborate with room leadership to correctly submit daily bonuses for the department
• Administer ADP (payroll software) to ensure employee timecards are entered correctly and approved to meet pay-period deadlines.
• Monitor absences and ensure employees are utilizing the appropriate requests (well-being, bereavement, vacation, et al) as needed in accordance with Lush policy 
• Identify recurring attendance issues and escalate concerns to the department Leadership
• Conduct Return-to-Work (RTW) forms for all production workers and ensure staff fill out the correct information
• Collaborate with Lush payroll, finance, and other departments as needed
• Assist staff with vacation and time off requests and help ensure they are properly logged
• Monitor staff vacation requests against their available hours and notify leadership of any discrepancies

Who you are (qualifications) :

Required:

• Current Lush Employee
• Has held current role for a minimum of 1 year
• Intermediate proficiency in word processing and use of spreadsheets (MS Excel, Word, and Google Suite)
• Proven experience in data collection, entry, and reporting, showcasing exceptional attention to detail and a commitment to maintaining confidentiality
• Excellent organizational skills
• Confident with mathematics, including addition, subtraction, division, and multiplication
• Ability to multitask and delegate effectively
• Strong communication skills, both verbal and written
• Proven ability to build strong working relationships in a manufacturing environment
• Collaborative and flexible team player with a strong focus on teamwork and cooperation

Preferred:

• Basic knowledge of accounting
• Scheduling/processing experience
• Comfortable with providing and receiving feedback as needed

How to Apply: Submit the application found on the Colleague Center Internal Job Board

Need help? Email View email address on job-boards.greenhouse.io" target="_blank"> View email address on job-boards.greenhouse.io

Only select applicants will be considered for this opportunity based on our selection criteria

The above information on this description has been designed to indicate the general nature and level of work performed by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

At Lush, we believe when we continue to foster a culture of inclusion and respect within a diverse workforce, we are doing our part in building a world where there is equal opportunity for all. We recruit from a variety of employment agencies, community groups, non-profits, and online social and job sites, and in our business practices, strive to leverage the gift that diversity brings. We welcome diverse candidates to our recruitment process.  Lush is committed to providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to please make their needs/requirements known.

Lush North America unequivocally supports equal opportunity employment for all applicants regardless of religion, race, color, gender identity or expression, sexual orientation, ancestry, differently abled, adverse mental health, and other characteristics both defined, protected and enforced by the law under federal or provincial/state jurisdiction.

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Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many  diverse First Nations, Inuit and Métis peoples.