Grant and Contract Specialist

Job Responsibility:

Job Information Job Requisition ID: 58541 Ministry: Jobs, Economy and Trade Location: Open across Alberta Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: May 29, 2024 Classification: Program Services 4 Market Adjustment (024PSAMA) Salary: $2,757.39 to $3,604.17 bi-weekly ($71,967 - $94,068/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

Ministry of Jobs, Economy, and Trade

Each day in Alberta, more than two million people go to work and fuel Alberta's economic engine. The Ministry of Jobs, Economy and Northern Development provides supports to meet the needs of both employees and employers. The ministry protects workers' rights by regulating Alberta's workplaces and ensuring Alberta's labour legislation is fair and modern. The ministry also works to ensure that Alberta has a skilled workforce and an efficient labour market to support a thriving and diverse economy.

Role Responsibilities

The Contract and Grant Specialist is responsible for effectively developing, procuring, managing, and administering various types of funding agreements across a wide breadth of social programs and client populations, including a those that support early learning and child care initiatives. This position leads and/or supports the procurement of services and management of grants to meet the needs of Albertans, within the framework of a ministry and department strategic procurement plan.

The Contract and Grant Specialist draws on a strong working knowledge across social programs. Familiarity with associated legislative, policy and practice frameworks are critical to plan for, procure and monitor services that meet the complex needs of Albertans through their lifespan. A thorough understanding of client needs and community/sector issues, paired with a working knowledge of procurement practices, is key to implementing effective contract and grant management.

The Grant and contract specialist works independently with a high level of autonomy and has strong negotiation, monitoring and consultative skills. This role requires the development and maintenance of a strong network of collaborative relationships with a wide range of stakeholders, including communities, organizations, service providers, and program delivery staff, to assess service needs, identify emerging issues, and ensure that services are in place to meet the needs of multiple client groups.

The key responsibilities of the position include the following but not limited to:

1. Grant and Contract Management, Monitoring, and Reporting

• Support the Space Creation grant program implementation and delivery throughout the grant management lifecycle to ensure the objective and deliverable align with Ministry's mandate, and the funds are delivered as per the purpose of the grants.
• Manage and monitor contracts and grants to ensure compliance with terms of the agreement and support the achievement of outcomes.

2. Relationship Management and Communication

• Provide advice and guidance to divisional staff and service providers on policies, process and procedures related to procurement, contract, and grant.
• Effective communication with the internal and external stakeholders to build and maintain a positive relationship.

3. Procurement Management

• Support the divisional staff throughout the entire procurement cycle to ensure the procurement processes is in alignment with GOA Procurement Accountability Framework and Ministry policy.

4. Planning

• Review Act, regulation, policies, and current practices to recommend improvements to increase the effectiveness and efficiency of program delivery.
• Contribute to the development and improvement of templates, financial forms, guides, tools, and policy documents.
• Develop and maintain on information tracking / database for timely, accurate and relevant contract and grant reporting.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Competencies for this position include:

• Systems Thinking - Takes a long-term view towards the organization's objectives and on how to achieve them.
• Creative Problem Solving - Engages the community and resources at hand to address issues.
• Agility - Identifies and manages required change and the associated risks.
• Drive for Results - Takes and delegates responsibility for outcomes.
• Build Collaborative Environments - Collaborates across functional areas and proactively addresses conflict.

Qualifications

University graduation in a related field such as Bachelor of Business Administration, or Social Sciences plus 4 years progressively responsible related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Knowledge:

• Demonstrate strong working knowledge of Jobs, Economy & Trade programs, legislation, and regulations. (Note: there is a large breadth of Jobs, Economy & Trade programs and associated legislations. The depth of working knowledge in a specific area will vary depending on the assigned portfolio. All positions are required to have general knowledge of all Children's Services legislation and regulations).
• Demonstrate strong working knowledge of legislation, trade agreements, directives and policies that govern contracting and procurement.
• Demonstrate working knowledge of procurement, contract, and grant management practices including solicitation methods, monitoring, evaluation techniques, outcome measurements and risk management practices.
• Demonstrate knowledge of social services delivery models and ability to work across and between programs and ministries.
• Demonstrate a strong skills to provide consultation and assist in the development of new resources.
• Demonstrate a strong understanding of the needs of a diverse group of stakeholders and ability to engage as required.
• Demonstrate strong business acumen.
• Demonstrate knowledge of the political environment within which the Ministry operates.
Demonstrate a comprehensive knowledge of financial requirements
• -policies and procedures, budgets.
• Demonstrates knowledge of the client tracking system, report capability, and data integrity requirements.
• Demonstrate knowledge of computer information systems, software applicable to word processing and spreadsheets, information management, data quality principles, best practices, and processes.
• Demonstrate knowledge of program development and trends when developing criteria for proposals.
• Demonstrate a working knowledge of service delivery standards, including early learning and child care licensing requirements.
• Maintain a working knowledge of industry standards to support effective monitoring and evaluation and to inform discussions with contractors and program personnel.

Qualifications Continued

Skills and Abilities:

• Excellent verbal, digital and written communication skills.
• Excellent collaboration, teamwork, and facilitation skills.
• Strong analytical and strategic thinking skills.
• Strong organizational and interpersonal skills and capacity to manage multi-disciplinary agreements simultaneously over time.
• Negotiation, mediation, and conflict resolution skills to work effectively with stakeholders, considering various cultural and business perspectives.
• Ability to work independently as well as in a team environment.
• Creativity, innovative thinking, and planning skills.
• Ability to perform financial analysis related to planning/analysis for the purposes of grant budgeting and forecasting.
• Leadership skills (internal/external)
• Ability to multi-task and manage workload with competing priorities and deadlines.

To be considered, your application must be accompanied with a cover letter that demonstrates how your education and experience make you suitable for the role. Your cover letter and resume will be used as screening tools to assess your written communication skills.

Applications without a cover letter will not be considered for the position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to

Notes

This is a permanent full-time position for 36.25 hours per week.

Work location is anywhere across Alberta. NOTE: This is not a fully remote position. We have office locations across the province. The successful candidate can take hybrid working arrangement.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

The final candidate may be required to undergo a security screening.

This competition may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool -
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs

How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Lavanya Jothinataraj at View email address on ca.edajobs.com