Project Administrative Assistant - Vancouver

Welcome to a commitment to sustainable development you can relate to.

Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people. At CIMA+, we care about our people and make sure that they feel valued, appreciated, and part of the team. You could even become a shareholder in the company. 

At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+ 

Job Description

CIMA+’s  Project Management team is at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!  

We are seeking a project-focused Project Administrative Assistant to join our Vancouver team. This role supports a dedicated program delivering services to a multiple single clients, BC Hydro. The position combines administrative support, project coordination, and process improvement responsibilities. The successful candidate will assist project discipline managers and program leaders with day-to-day coordination, document preparation, meeting administration, onboarding activities, and continuous improvement initiatives that support efficient project delivery. 

We offer a flexible hybrid work model, enabling you to work from home AND our Vancouver office. 

Primary responsibilities 

• Assist with onboarding and offboarding processes for project-based resources, including coordination of forms, system access, equipment requests, and orientation materials
• Coordinate and help resolve system access-related issues for resources 
• Participate in internal, project, and client meetings by preparing agendas, taking minutes, tracking action items, and following up on outstanding items
• Prepare, format, proofread, and maintain documents, including reports, correspondence, proposals, tender submissions, presentations, and meeting materials
• Support proposal and pursuit activities by initiating proposal processes, coordinating inputs, maintaining status trackers, and ensuring documents are properly formatted and organized
• Conduct quality checks on documents before issue to confirm formatting, completeness, consistency, and alignment with templates or client requirements
• Maintain project logs and trackers such as action items, deliverables, decisions, risks, change items, onboarding status, and access requests
• Maintain project filing systems and support document control activities, including version control, file organization, metadata accuracy, and records retention in accordance with internal and client requirements
• Contribute to continuous improvement by helping standardize templates, procedures, trackers, and administrative processes, and by supporting quality checks on project documentation

Qualifications

• A diploma or degree in Business Administration, Project Management, or a related field
• Minimum five (5) years of experience in administrative support, project coordination, or a related role including experience in the construction, engineering, or project management industry
• Experience directly working with BC Hydro PPM SharePoint systems would be an asset
• Experience using AI productivity tools (e.g., Microsoft Copilot or similar) to support administrative tasks and identify opportunities for process improvement 
• Experience with document control principles such as version control, naming conventions, metadata management, and records retrieval
• Excellent practical knowledge of Word (advanced functions) 
• Good practical knowledge of Outlook, PowerPoint, Visio, Excel, SharePoint platform and Teams 
• Highly organized and self-driven, with a versatile skill set and strong interpersonal abilities. Known for a courteous approach and a talent for delivering high-quality work quickly and efficiently.
• Ability to collaborate within multidisciplinary teams and adapt in a fast-paced, deadline-driven environment
• Integrity, team spirit, and a commitment to excellence

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.  

Why choose CIMA+? Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company, an annual opportunity to purchase shares for all eligible employees 
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation, based on years of relevant experience 
• Tailored training to improve your existing skills 

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and

qualifications

, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+ .