Bookkeeper - Accounting Firm

Bookkeeper - Accounting Firm

Hey! We're Scale Up, and our client is looking to hire a Bookkeeper who thrives on end-to-end ownership, meticulous attention to detail, and delivering an exceptional client experience.

Work Modality: 100% Remote
Time Zone: EST

About Our Client

Our client views bookkeeping and accounting as an essential customer service experience powered by cutting-edge technology. As an AI-native accounting firm, their mission is to help entrepreneurs build profitable businesses that bless their family, their team, and their community.

You will be far more than an external service provider—you will serve as an indispensable embedded partner to your clients. Their culture values autonomy, continuous learning, absolute transparency, and collaborative problem-solving using modern AI tools and automated workflows across time zones.

The Role

Our client is looking for a detail-oriented Bookkeeper to manage end-to-end bookkeeping for multiple Canadian clients, ensuring accurate records, timely reconciliations, and complete month-end closes.

You'll work closely with senior accountants, maintain regular communication with clients via email and Zoom, and use modern cloud accounting tools to streamline workflows.

This is a client-facing role that requires strong ownership, attention to detail, and a commitment to delivering excellent customer service.

What You'll Do

• Cloud Accounting System Management: Maintain full end-to-end management of client cloud accounting platforms (Xero or QuickBooks Online) with meticulous accuracy.
• Document Processing & Data Extraction: Manage incoming receipts, bills, and source documents using automated fetching and extraction tools (e.g., Dext, Hubdoc).
• Bank & Credit Reconciliations: Code daily bank feed entries and perform rigorous monthly reconciliations of bank, credit card, supplier, and clearing accounts.
• Canadian Payroll & Statutory Compliance: Process Canadian payroll transactions and manage statutory compliance filings (CPP, EI, and T4 summaries/slips).
• Payables & Receivables Oversight: Manage Accounts Payable workflows and monitor Accounts Receivable to help maintain healthy client cash flow.
• Management Close & Reporting: Execute complete month-end closes and draft published financial reports under the supervision of senior accountants.
• Proactive Client Communication: Serve as a direct, responsive point of contact for routine client inquiries, addressing operational needs and solving problems collaboratively.

Ideal Profile

• Education & Credentials: Bachelor's degree in Accounting, Finance, or equivalent practical experience.
• Public Practice Experience: Prior bookkeeping or accounting firm/BPO experience managing multiple client accounts.
• Cloud Tech Stack Mastery: Hands‑on experience with Xero or QuickBooks Online (certification expected), alongside modern document collection tools like Double, Dext, and Hubdoc.
• Canadian Compliance Knowledge: Solid working understanding of Canadian bookkeeping standards, sales tax frameworks (GST/HST/PST), and payroll processing.
• High ownership mentality and exceptional attention to detail.
• Comfortable with repetitive monthly deadline cycles.
• An AI‑first problem‑solving mindset, proactive adaptability, and exceptional client empathy.
• Independent worker who enjoys getting things done, checking off tasks, and meeting deadlines.
• Comfortable working independently while welcoming support and collaboration from the wider team.
• Excellent communication and English language skills.
• Strong appreciation for foundational bookkeeping and a commitment to craftsmanship and technical excellence.

Tools & Software

Some of the tools used every day include:

• Xero & QuickBooks Online (you will be expected to get certified).
• Google Apps Workspace suite.
• Dext.
• Double.
• Payroll software (QuickBooks Online Payroll, Payment Evolution, Wagepoint).

Training & Development

Our client provides full training and development.

Your first few months will focus on learning their systems and standards while working closely with other members of the team. Once you have proven your skills and aptitude, you will be assigned your own clients.

Candidates who already have experience as bookkeepers will still go through the training and mentorship program. Our client is very particular about their processes and how things are done, and sometimes needs to correct bad habits picked up elsewhere. However, candidates with the right skills and aptitude will progress through the program faster.

The goal is to develop you into a bookkeeping ninja - an expert in accounting tools, excellent in client service, and fast in your ability to keep everything up to date.

Why Join

To thrive in this role, you will love the repetition of serving a stable group of clients every month while cherishing the diversity of problem-solving that comes with it.

You'll be part of a collaborative international team that values autonomy, continuous learning, transparency, and modern technology.

You'll have the opportunity to develop your expertise in cloud accounting tools, client service, and efficient bookkeeping workflows while becoming an essential part of your clients' business operations.