Executive Assistant

In this role, you will:
-Provide confidential administrative support which includes calendar and e-mail management, scheduling of meetings, arranging business travel, processing mail, exception time reporting and records management.
-Be responsible for departmental cost reporting which includes creating requisitions and service entry sheets, reconciling invoices and preparing reporting, as well as budget submission assistance and tracking.
-Be responsible for quarterly board report submissions.
Work with several systems including SAP/S4 and SharePoint, acting as the departments SharePoint champion and having responsibility for its document management system.
-Be responsible for preparing monthly deposits as well as acting as a backup banking administrator.
-Be responsible for access management and onboarding and offboarding employees and contractors.
-Provide other general administrative support to the department as required.

Required:
-two-year business administrative diploma;
-minimum of seven years of progressive experience in a corporate environment;
-equivalent combination of education and work experience considered;
-proficiency in the use of Microsoft Office products (Excel, OneDrive, OneNote, Outlook, PowerPoint, SharePoint, Teams, Word) and Nitro Pro;
strong inclination for technology and ability to learn systems quickly; and
-excellent written and verbal communication skills.

Recommended:
SAP/S4 experience;
experience tracking and recording budgets.

-competitive compensation program with base and variable pay;
-flexible health, drug, dental, and vision plan with a health spending and personal spending account
-fixed benefits including employee and dependant life, AD&D, disability benefits and paid vacation leave;
-employee & Family Assistance Programs;
-RRSP and RPP matching program; and
-career development opportunities

Posted: August 13, 2026
Posting end date: August 27, 2026