Protocol Officer

Company Description

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you! 

Job Description

The House of Commons Procedural Services is currently looking to staff the Protocol Officer position.

The International and Interparliamentary Affairs Directorate, a joint directorate of the Senate and the House of Commons, is responsible for the coordination of the Parliament of Canada's external relations and activities. The directorate provides support to parliamentary associations and recognized interparliamentary groups.

As a Protocol Officer, you will be responsible for organizing and executing a variety of activities for the Speakers and Parliamentary Exchanges and Associations. The incumbent must draw on their organizational and analytical skills to plan, coordinate and deliver administrative, budgetary, logistical, protocol, and technical services to support these activities (e.g. official visits, domestic and international travel of delegations, conferences, parliamentary events).

You may sometimes be required to travel, and/or work extended or irregular hours, weekends or overtime on short notice in support of these responsibilities.

On-site work schedules vary according to operational needs. Individuals must be willing to work up to five days on-site.

Top Reasons to Join Procedural Services

Your superior judgment will be paramount in navigating various challenges, while your organizational and analytical skills will empower you to lead and manage complex parliamentary activities efficiently. Additionally, experience or knowledge in protocol matters is highly valued, contributing to our team's success in diplomatic interactions and official proceedings. Join us, and leverage your strengths to make a meaningful impact in our dynamic and prestigious environment.

• Training and development opportunities.
• Work-life balance /35-hour workweek
• 4 weeks’ vacation (minimum)

Qualifications

Education :

• A post-secondary school degree or diploma in a discipline related to the functions of the position OR an acceptable combination of education, training and relevant experience.

Experiences :

• Experience in planning, coordinating and executing the logistics of complex activities, events and projects;
• Experience providing high level quality services to various clients including dignitaries, demonstrating strong interpersonal skills and diplomacy;
• Experience working on multiple, concurrent projects and activities under considerable pressure and within tight timeframes;
• Experience in providing advice and information on protocol procedures;
• Experience in conducting research, ensuring quality assurance, and in preparing written material.​​​​​​

Assets :

• Experience with procurement policies, practices and procedures;
• Experience organizing national and international events;
• Experience working in a financial environment, including budget management, and the verification and consolidation of post-event statements expenses, invoices, reimbursement requests, and travel rates and allowances.

Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected] .

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is BBC. Consideration may be given to candidates with other linguistic profiles. 

Priority may be given to employees working for the House of Commons Administration and Parliamentary Partners.

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.

Learn more about us! Visit Ourcommons.ca .

To learn about our hiring process, visit Eligibility and Selection .