Accounts Payable Specialist

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Location: Vancouver, BC

Reports To: Accounting Manager / Senior Accountant

Employment Type: Full-Time

Compensation: $55,000 – $65 ,000 annually, commensurate with experience and Yardi Voyager expertise

Your Role In a Snapshot

The Accounts Payable Specialist is responsible for managing the accounts payab le process for a portfolio of 13 senior living residences and related corporate entities.

This role focuses on invoice processing, accurate coding, vendor management, payment administration, and Yardi Voyager workflow management. The successful candidate will ensure invoices are routed to the correct entity, coded accurately, approved in a timely manner, and processed efficiently through Yardi .

The position will also support the implementation and ongoing administration of Yardi Bill Pay to improve payment automation and workflow efficiency.

Your Day To Day

• Accounts Payable Administration
• Process vendor invoices for a portfolio of 13 senior living residences and related entities
• Review invoices for completeness and ensure supporting documentation is received
• Accurately code invoices to the appropriate entity, property, department, and general ledger account within Yardi Voyager
• Upload invoices into Yardi and route them through the appropriate approval workflow
• Monitor invoice approval status and follow up with operational teams to ensure timely approvals
• Investigate and resolve invoice discrepancies, coding issues, and vendor inquiries
• Maintain vendor records, including vendor setup, banking information, and tax documentation
• Process scheduled payment runs, including EFT, ACH, cheque, and electronic payments
• Monitor outstanding invoices and ensure vendors are paid in accordance with payment terms

Yardi Voyager & Bill Pay Administration

• Utilize Yardi Voyager for invoice processing, coding, workflow management, payment processing, and vendor administration
• Assist with the implementation, testing, and optimization of Yardi Bill Pay functionality
• Support vendor enrollment and payment setup within Yardi Bill Pay
• Maintain AP approval workflows and payment controls within Yardi
• Troubleshoot AP workflow issues and coordinate with Yardi support as required
• Identify opportunities to improve AP efficiency, automation, and processing accuracy

Operations & Vendor Support

• Work closely with residence operations teams to obtain invoice approvals and supporting documentation
• Respond to vendor inquiries regarding payment status and account information
• Maintain organized electronic AP records and supporting documentation
• Ensure compliance with company purchasing and payment policies

What You Bring To The Table

• 3+ years of accounts payable experience in a multi-entity environment
• Experience in senior living, healthcare, property management, or real estate organizations is preferred
• Hands-on experience with Yardi Voyager is strongly preferred
• Experience with Yardi Bill Pay implementation or administration is an asset
• Strong understanding of invoice coding and accounts payable workflows
• Experience processing high volumes of invoices across multiple entities
• Diploma or certificate in Accounting, Bookkeeping, or a related field preferred

Bonus Points For

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to manage high-volume invoice processing

Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.