Buyer

Life at Kensington Health

At Kensington Health, we are proud to have built a community where people can bring their full selves to work. As a not-for-profit, we believe in the work we do every day. It's what motivates us, inspires, and propels our bold vision forward: a better life for everyone.

Diversity is at the heart of who we are and at Kensington, we celebrate our differences, knowing that creating safe, inclusive, and equitable spaces in healthcare strengthens our bold vision: building a better life for everyone. Our Diversity, Equity, and Inclusion efforts are guided by our DEI Strategy as we continuously strive to offer equal opportunities for all.

Our people are what make Kensington Health such a special place to work, learn, and grow and delivering exceptional health care to our community – and beyond – is what keeps people here for years. Interested in reimagining community-delivered care with us? Check out our open roles!

Kensington Health Perks

• Generous benefits package that includes employer-paid health plan and vacation.

• Free, confidential mental health and wellness support services through an Employee Assistance Program (EAP).

• Located near the vibrant and diverse Kensington Market neighbourhood, boasting a 99 Walk Score & 97 Public Transit Score.

• An environment that supports and fosters healthy work-life balance.

Job Overview

The buyer supports the Manager, Procurement and Inventory with purchasing, vendor follow-up, pricing accuracy, contract tracking, reporting, and RFx support. This role requires a detail-oriented individual with experience in buying, purchasing, procurement, sourcing or supply chain. The Buyer will support accurate purchasing activity, vendor comparisons, procurement documentation, and competitive purchasing processes in accordance with organizational requirements. Experience in healthcare, public sector, non-profit, or Ontario Broader Public Sector purchasing is considered an asset.

Responsibilities

Purchasing and Procurement Support:

• Review purchasing requisitions for completeness, accuracy, and required supporting information.

• Issue purchase orders with assigned approval limits and in accordance with the internal procedures.

• Obtain, review, and document vendor quotes as required.

• Confirm pricing, product details, specifications, units of measure, lead times, freight, minimum order requirements, and other relevant purchasing details.

• Follow up with vendors or internal stakeholders when information is missing, unclear, or inconsistent.

• Work with Finance, Accounts Payable, Inventory, and end users to resolve pricing, invoice, receiving, and purchase order discrepancies.

• Perform other related duties as assigned.

RFx and Sourcing Support:

• Support RFQs, invitational RFPs, and other competitive purchasing processes under the direction of the Manager, Procurement and Inventory.

• Assist with preparing pricing tables, evaluation sheets, scoring workbooks, checklists, and file documentation.

• Review vendor submissions for completeness, exceptions, assumptions, exclusions, pricing differences, and other relevant details.

• Support vendor comparison by identifying differences in scope, specifications, units of measure, freight, optional pricing, contract terms, and pricing structure.

• Maintain RFx folders, version control, evaluation records, clarification logs and final file documentation.

Vendor, Pricing, and Contract Support:

• Verify vendor pricing against approved quotes, agreements, contracts, and pricing files.

• Track and follow up on pricing discrepancies, invoice issues, delivery concerns, backorders, and recurring vendor issues.

• Maintain contract trackers, renewal schedules, preferred vendor lists, pricing records, and vendor documentation.

• Collect and organize vendor performance information as required.

• Escalate recurring vendor, pricing, contract, or compliance concerns to the Manager, Procurement and Inventory.

Reporting and Systems Support:

• Maintain procurement tracking tools for active purchasing files, RFx activity, contract renewals, and follow-up items.

• Prepare reports, summaries, or data extracts to support procurement review, audit request, and internal reporting.

Stakeholder and Vendor Communication:

• Work with internal stakeholders to clarify purchasing needs, specifications, timelines, budget information, and documentation requests.

• Communicate effectively with vendors while maintaining fairness, confidentiality, and proper documentation.

• Identify requests that require additional review, clarifications, or escalation.

• Support clear and timely communication between Procurement, Finance, Inventory, vendors, and end users.
  

Qualifications

Required Skills and Abilities:

• 2 – 4 years of experience in purchasing, procurement, sourcing, supply chain, vendor management, or a related role.

• Experience obtaining quotes, issuing purchase orders, reviewing pricing, and resolving vendor or invoice issues.

• Strong Excel skills, including pricing tables, comparisons, filters, formulas, and basic analysis.

• Strong attention to detail and ability to review vendor documentation, pricing files, and basic contract language.

• Good written communication skills and ability to summarize issues clearly.

• Ability to manage multiple priorities, meet deadlines, and maintain organized records.

• Willingness to learn RFQ, RFP, evaluation, price normalization, and public-sector procurement processes.

Required Knowledge and Experience:

• College diploma or undergraduate degree in Business, Supply Chain, Finance, Procurement, Operations, or a related field; or equivalent relevant experience.

• Familiarity with purchase orders, invoices, receiving, vendor quotes, pricing structures, and purchasing documentation.

• Experience with ERP systems; Microsoft Dynamics Business Central is considered an asset.

• Experience in healthcare, non-profit, public sector, or Ontario Broader Public Sector purchasing is considered an asset.

• Exposure to RFQs, RFPs, evaluation matrices, contract files, or vendor scorecards is considered an asset.

Required Professional Designation/Certificate:

• Supply chain or procurement education, training, or certification is considered an asset.

Other Requirements:

• Ability to handle confidential information with discretion.

• Comfortable working in a fast-paced, multi-site healthcare environment.

• Reliability and consistency in meeting deadlines and maintaining accurate records.