HR Coordinator

Job Title: HR Coordinator 
Reports To: Human Resources Manager 
Employment Type: Permanent, Full-Time 
Location: Thornhill, ON (Hybrid)
Salary: $50,000 - $60,000 (plus benefits & vacation)

About Us:  

At WellnessLiving, we empower health and wellness business owners to turn their passion into thriving businesses. Our mission-critical software supports thousands of entrepreneurs and millions of clients worldwide on their wellness journeys. We’re a customer-first company that values excellence, accountability, and adaptability, and we’re looking for people who thrive in a fast-paced environment and want to make a meaningful impact in the wellness industry. 

Our culture is guided by four core values that shape how we work and grow together: 

Customer First – We approach every challenge with a deep commitment to our customers’ success and happiness. 

Excellence – We hold ourselves to a high standard and strive for exceptional execution in everything we do. 

Accountability – We take ownership of our decisions, actions, and results. 

Adaptability – We embrace change, stay flexible, and continuously evolve in a dynamic world. 

If these values resonate with you and you meet the qualifications for this role, we’d love to hear from you! 

About You:

You are a highly organized, detail-oriented, and people-focused HR professional who enjoys supporting smooth day-to-day HR operations. In this role, you will coordinate administrative tasks across HR, recruitment, and onboarding while helping create a positive experience for employees, candidates, and new hires. You bring strong communication skills, sound judgment, and a warm, professional approach, with the confidence to manage confidential information, juggle multiple priorities, and facilitate onboarding sessions or meetings. 

Key Responsibilities:  

 
HR Administration & Employee Support  

• Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.
• Maintain accurate employee records, HR files, and documentation within the HRIS, ensuring information is up to date and handled in accordance with company policies and applicable legislation. 
• Support the preparation, tracking, and organization of HR documents, forms, reports, and employee communications. 
• Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.

Recruitment & Talent Acquisition  

• Support the recruitment process by assisting with candidate sourcing, resume screening, interview scheduling, candidate communication, and applicant tracking. 
• Coordinate background checks, reference checks, and other pre-employment requirements, ensuring timely completion and proper documentation.
• Contribute to recruitment-related initiatives aimed at improving the candidate experience, including candidate surveys and employer branding platforms such as Glassdoor.
• Collaborate with the HR team to identify opportunities to improve recruitment coordination, process efficiency, and overall hiring support.

Onboarding & New Hire Experience  

• Coordinate onboarding requirements, timelines, and logistics in collaboration with hiring managers and the HR team.
• Organize and facilitate new hire orientation and onboarding activities, including introductory meetings and presentations.
• Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.
• Ensure a smooth, welcoming, and consistent new hire experience by maintaining onboarding materials, tracking completion of onboarding tasks, and identifying opportunities for process improvements.

Skills & Qualifications:  

• Post-secondary education in Human Resources, Business Administration, or related fields.
• 1–3 years of experience in an HR coordination, recruitment, administrative, or people operations role.
• Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and details in a fast-paced environment. 
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with employees, candidates, managers, and external partners. 
• High level of professionalism, discretion, sound judgment, and respect for confidentiality when handling sensitive employee and business information.
• Strong attention to detail and accuracy when preparing documentation, maintaining records, and following HR processes. 
• Comfortable facilitating onboarding sessions, meetings, or presentations in a clear, engaging, and professional manner.
• Experience coordinating or assisting with recruitment, onboarding, employee administration, or HR programs.
• Proficiency with Microsoft Office, familiarity with HRIS, ATS, LMS, or other HR platforms is considered an asset.
• Knowledge of employment standards, HR policies, and HR best practices is considered an asset.

Please note that only those selected for an interview will be contacted. 

We appreciate you taking the time and look forward to reviewing your application! 

WellnessLiving is an equal opportunity employer. Employment decisions are based on qualifications, experience, and business needs. We prohibit discrimination and harassment of any kind and consider all qualified applicants without regard to race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, disability, age, genetic information, veteran status, marital or family status, or any other status protected by applicable law.  

We utilize AI to generate summaries of interview notes as part of our candidate evaluation process. This helps ensure a fair and consistent review while maintaining a human-centered hiring approach.