Program Admin Assistant

Job Responsibility: We are seeking a highly motivated individual with excellent information management and administrative skills to join our team as a Program Admin Assistant.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

• Oversee the flow of information, track documents and maintain accurate records
• Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
• Establish and maintain a filing system
• Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
• Proof read documents for accuracy, grammar and formatting

How do I qualify?

Analytical, Problem Solving and Organizational Skills

• You can identify and resolve administrative-related issues
• You can verify accuracy and completeness of documents, files and information, and correct discrepancies
• You can determine workload priorities and manage conflicting deadlines

Information Management Skills

• You have proven experience to oversee the flow of information and track documents
• You can establish and maintain a filing system in accordance with record management guidelines and standards
• You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

Computer Skills

• You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

Administrative Skills

• You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services
• You have proven experience working in a large organization or within an institutional setting

Communication and Interpersonal Skills

• You can communicate and work effectively within a multi-disciplinary team environment
• You have excellent writing skills to prepare written correspondence

Additional Information:

Address:

• 1 English Temporary, duration up to 6 months, 800 Great Northern Rd, Sault Ste Marie, North Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union Understanding the job ad - definitions Schedule: 3-7 Category: Administrative and Support Services Posted on: Monday, June 24, 2024 Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-CL-215891/24