Administrative Assistant Summer Student

Job Responsibility:

Bethesda, long considered to be a leader within the Developmental Services sector in Ontario, offers a work environment that is supportive and team based. Our organization has been the recipient of various awards including Human Resources Director Canada Best Places to Work and Canadian Occupational Safety's 5-Star Safety Cultures 2023. We offer competitive wages, industry leading benefit plan and defined benefit pension plan (HOOPP), company perks such as retail discounts and a Bethesda Rewards Program.

We value respect, diversity and inclusivity, collaboration and providing compassionate quality care. We are looking for candidates who share our values.

Working to promote Bethesda's values, vision and mission statement and quality client care and reporting to the Supervisor, Purchasing, the Administrative Assistant Student - Purchasing will assist with daily purchasing responsibilities, updating and developing standardized forms, inventory and special projects.

KEY JOB RESPONSIBILITIES :

• Assist with ensuring effective purchasing practices are undertaken for all of Bethesda.
• Assist with special Asset Management project; conducting physical inventory of corporate fixed assets and capital assets of all locations through spreadsheets;
• Assist with transferring fixed asset data collected to Maintenance Care Software for Preventative maintenance, service, reporting, replacement retention tracking
• Assist with updating/developing standardized purchasing documents and forms
• Assist with updating/maintaining Internal Preferred vendor list
• Assist with PPE supply; ordering, metrics of usage and inventory management
• Responsible for reporting all health and safety concerns immediately following the Internal Responsibility System.
• All other duties as assigned.

QUALIFICATIONS

This positions is contingent on funding provided by Canada Summer Job Services (CSJS). In order to qualify for the funding from CSJS applicants must be between the ages of 15-30 and a Canadian citizen.

• Enrollment in Secondary School or Post-Secondary Business program with a focus in Procurement/Supply Chain, Operations or another relative program.
• Experience working in the Development Services Sector or nonprofit sector an asset
• Proficient with Microsoft Office.
• Valid Driver's License.
• Professional Communication Skills: professionally represents the company through strong communication skills, both oral and written.
• Teamwork: excels at working with others and communicating with a team to provide the most effective support to clients.
• Problem-Solving: able to navigate challenges and barriers, always looks for potential pitfalls and risks to help mitigate problems ahead of time, and knows when to ask for help.
• Proactive: anticipates and solves problems and issues before they are brought to your attention.

Bethesda will provide, upon request, accommodation to the materials and processes used in the recruitment process in accordance with the accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards.

We thank all applicants for their interest but regret that only those considered for an interview will be contacted.