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Legislative Assistant

Full-time

Yukon New Democratic Party

General SummaryReporting to the Chief of Staff, this position is responsible for providing legislative, organizational and clerical support for Yukon NDP MLAs.Principal Duties and ResponsibilitiesClerical:

  • Manage correspondence for MLAs and maintaining a comprehensive tracking and filing system for casework and correspondence
  • Referring members of the public and/or officials to the appropriate MLA or staff person and responding to requests for information
  • Assisting in the maintenance of MLA and general caucus calendars, and scheduling appointments as requested
  • Assisting in the maintenance and updating of the caucus database
  • Maintaining electronic distribution lists, mailing lists and contact lists for groups and individuals
  • Assisting with the logistics of MLA travel
  • Other duties as assigned
Constituent Assistance:
  • Receiving requests from members of the public for information, advice and assistance on matters related to the territorial government
  • Recording, assessing and verifying requests from members of the public and recommending an appropriate course of action to the MLA
  • Advising, referring, advocating or letter-writing on an individual’s behalf
  • Maintaining current knowledge of the structures and services of the territorial government, including mechanisms available to individuals to have questions answered and/or grievances addressed
  • Maintaining current knowledge of advocacy and other community service organizations available to assist individuals
  • Ensuring appropriate information disclosure consent forms are completed by individuals seeking advice or assistance
  • Maintaining complete confidential records of contact
  • Liaising between individuals seeking advice or assistance and governmental or non-governmental agencies
  • Other duties as assigned
Legislative:
  • Write speeches, questions, motions as needed to assist MLAs in the Legislative duties
  • Responding to requests for information from caucus members, staff and others as directed
  • Monitoring government legislation, department programs, budget estimates
  • Monitoring media for developments related to research assignments
  • Developing and maintaining stakeholder relations related to assigned issues
  • Analyzing, evaluating and preparing alternatives to government legislation, programs and regulations
  • Researching and preparing papers and notes to assist caucus members.
  • Liaising with community groups, government departments and others
  • Assist with preparation of communication materials for public distribution
  • Other duties as assigned
Knowledge and Skills Required:
  • Completion of a university degree or equivalent experience
  • Strong writing skills and ability to work under strict timelines
  • An understanding of the northern cultural and political environment
  • Ability to multitask and meet changing needs and demands, including an ability to respond well to short deadlines
  • Proven research and analytical skills including the ability to organize and interpret research findings in ways that provide options and recommendations.
  • Demonstrated skills in team building, recordkeeping, analysis and problem solving, stress management, decision making, verbal and written communications
  • Strong time management and prioritization skills
  • Punctual, meticulous and reliable
  • Strong interpersonal skills and the ability to communicate effectively with a broad range of people and work as part of a team
  • Thorough knowledge of Yukon politics and the Yukon New Democratic Party is an asset
Application InstructionsPlease submit both resume and cover letter to ***email_hidden***

Vacancy posted 9 days ago
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