Office Administrator

T H E M I N E R Y L T D .

We transform multi-site workplaces to deliver excellence, every time.

N O W H I R I N G

Office Administrator

Full-Time · On-Site · Reports to Controller

$60,000 to $70,000 · Benefits

This is a great opportunity.

We're looking for a skilled Office Administrator to take ownership of purchasing, corporate administration, and team leadership across multiple business locations. This is a role for someone who enjoys building structure, leading people, and being the go-to person when things need to get done right. If you like variety, autonomy, and a fast pace, keep reading.

How to apply

Apply directly through this posting. A cover letter is required to be considered for this role. Applications submitted without a cover letter will not be reviewed. In your cover letter please share five examples that demonstrate your administrative expertise and five character assets you believe will contribute to this role and to The Minery Way.

About The Minery

The Minery is a trusted consulting firm delivering HR, Leadership Development, and Customer Experience solutions to multi-site businesses across Canada. One of the ways we serve our clients is by providing dedicated on-site professionals who work exclusively within the client's organization as a true extension of The Minery team. Founded by Heather Macpherson, a recognized leader in the Canadian automotive HR space and the founder of HR4, which she built and sold in 2025, The Minery brings over 20 years of industry presence and a network that runs deep.

The role

The Office Administrator is central to keeping day-to-day operations running smoothly across our sites. You'll bring strong organizational instincts, sound judgment, and the ability to juggle competing priorities without missing a beat.

You'll wear two hats: leading purchasing and corporate administrative functions and managing the administrative team that supports our locations. Above all, you'll be a steady, consistent presence — someone who builds trust with managers and keeps processes running the same way, every time, at every site.

What you will do

• Lead purchasing across the organization — sourcing, ordering, and tracking to keep operations well-supplied and compliant

• Own the invoice-to-payment cycle: process invoices, match purchase orders, and manage supplier documentation

• Partner with the Controller on corporate reporting, audits, and administrative projects

• Manage vendor relationships and keep office equipment and supplies stocked and functioning

• Roll out internal communications and help implement new policies and administrative initiatives

• Look for smarter, faster ways to run recurring administrative processes

• Act as the connective tissue between departments — understanding what each team needs and making sure administrative support keeps pace

• Standardize how reception and administrative work gets done across every site

• Hire, train, and supervise administrative and front-of-house staff, and build their schedules

• Coach and mentor the team, giving regular feedback that helps people grow

• Make sure every location is covered during vacations, absences, and busy stretches

• Set the tone for excellent service — internally and externally — and step in personally when issues need a calm, professional resolution

What we are looking for

• A post-secondary credential in business, office administration, accounting, or a related field (preferred, not required)

•3 to 5 years in an administrative role, ideally somewhere with multiple locations or a fast-paced operational environment

• Experience supervising or leading a team – this is a must

• Solid grasp of office administration fundamentals and how a multi-site operation runs

• Bonus points for purchasing or vendor management experience

• Comfortable in Microsoft Office (Outlook, Word, Excel, Teams)

• Familiarity with business management or ERP-type systems is a plus

• Strong communicator, sharp with priorities, and genuinely good with people

• Someone who can hold confidences, and operate with discretion

What we offer

•$60,000 to $70,000 per year, based on experience

• Benefits package

• A varied, fast-moving, multi-site environment

theminery.com · Office Administrator ·2026