Site Coordinator

Location: St. Catherine’s Elementary School, Duc d’Anville Elementary School, Inglis Street Elementary School, Westmount Elementary School, Joseph Howe Elementary School

Program: YMCA Physical Healthy Development Before and After School (YPHD)

Position Status: Full Time (Contract September 2026-June 2027)

Compensation: $19.50-$23.50

There is potential inside all of us – we all have it in us to shine.

Every charity exists to help solve a problem – our charity exists to help solve many problems, from childcare shortages, social isolation, mental health issues, access to wellness, and more. Today, our network is spread across 100+ program locations in HRM and the province, meeting the most urgent needs of our communities in mental health supports, accessible childcare, supporting an increasing immigrant population, safe spaces for youth to grow and lead, helping to navigate a precarious labour market, delivering wellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space to discover their inner strength. When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s your support, expertise, and guidance that helps people ignite their full potential and shape our neighbourhoods into vibrant and healthy communities.

With us at their side, they can Shine On.

As Part Of Your Total Compensation

• Receive a complimentary YMCA membership to our Health & Fitness facilities
• Access to Y at Home, where you can participate in fitness programs from your own home
• 3 weeks’ Vacation entitlement and paid wellness days
• Comprehensive benefits package and pension
• Complimentary wellbeing and counselling services

About The Role

The Site Coordinator for the YMCA's Before and After School Program (YPHD), provides day-to-day leadership and oversight of program operations. Reporting to the YPHD Program Manager, the Site Coordinator is responsible for supervising all program and inclusion staff at their assigned location, fostering a positive team environment, and ensuring the delivery of safe, inclusive, and high-quality programming.

The Site Coordinator ensures that all operations are carried out effectively and efficiently throughout the school year while maintaining compliance with YMCA standards, policies, BAP requirements and best practices. This role supports staff development, promotes positive relationships with children and families, and helps create an engaging environment where every child can thrive.

Key Responsibilities

• Provide day-to-day leadership and supervision of all Program staff, Inclusion Staff, and support staff assigned to the site, fostering a positive, collaborative, and accountable team environment.
• Serve as the direct supervisor and first point of contact for staff, addressing operational challenges, coaching staff, managing performance concerns, and escalating matters to the Program Manager when appropriate.
• Ensure safe and effective daily program operations, including maintaining required staff-to-child ratios, arranging staff coverage for absences and schedule changes, and supporting staffing decisions (in collaboration with the Program Manager when required).
• Review and approve staff timesheets, monitor scheduling accuracy, and ensure payroll information is submitted accurately and within established timelines.
• Stay within budget guidelines set by the YPHD Program Manager for program expenditures, managing program supplies, and submitting monthly supply expenses/invoices.
• Lead the planning, implementation, and evaluation of developmentally appropriate, inclusive, and engaging indoor and outdoor programming that aligns with the Provincial Before and After Program (BAP) requirements, and children's interests and developmental needs.
• Create and maintain a culture of inclusion, belonging, safety, and respect by modelling YMCA core values and leadership competencies.
• Ensure compliance with all YMCA policies and procedures, Child Safeguarding Standards, BAP requirements, Occupational Health and Safety legislation, and all mandatory training and certification requirements.
• Complete site administration, including maintaining accurate attendance records, participant documentation, incident reports, staff documentation, SharePoint records, ActiveNet information, and other required reporting within established timelines.
• Ensure all required documentation, including program plans, attendance records, incident reports, staff hours, and operational records, are accurate, complete, and uploaded as required.
• Maintain regular communication with families, including responding to questions and concerns, providing updates, and distributing monthly family communications through ActiveNet.
• Build and maintain strong relationships with families, school administrators, community partners, and external service providers to support positive outcomes for children.
• Support staff recruitment, onboarding, orientation, coaching, and ongoing professional development, while identifying learning opportunities to strengthen team performance.
• Participate in staff performance management by completing annual performance reviews in collaboration with the Program Manager and providing ongoing coaching and feedback throughout the year.
• Ensure YMCA equipment, technology, and program resources, including laptops, phones, radios, and other assets, are secure, maintained appropriately, and used solely for YMCA business by authorized staff.
• Ensure program supplies, snacks, and equipment are received, stored, inventoried, and maintained according to YMCA standards and food safety requirements.
• Attend and actively participate in mandatory leadership meetings, staff meetings, weekly supervision meetings, and other required YMCA training and professional development opportunities.
• Prepare for and support site audits, quality assurance reviews, ensuring operational readiness and compliance at all times.
• Perform other duties as required.

Education And Skills Qualifications

• Must have own car or access to reliable transportation
• Highschool Diploma, or equivalent combination of education and experience, with a strong reference.
• Minimum 2 years of childcare experience with demonstrable evidence of experience linked to the role’s responsibilities
• Experience in supervising a staff team
• Working knowledge of school system and community resources an asset
• Demonstrated ability to meet multiple, competing deadlines and priorities
• Strong attention to detail
• Excellent verbal, written, and presentation/workshop facilitation skills
• Intermediate Microsoft Office Skills
• Flexibility to work different shifts within the operational hours of the program

To Apply

Please apply online at by Thursday, August 13th, 2026.

Please note that all successful candidates are required to provide:

• Criminal Record Check, Vulnerable Sector Check, and Child Abuse Register Check (less than 6 months old), if 18 years of age or older
• Attend Child Safeguarding Training upon hire

Please note: Background checks are reviewed on an individual basis – offenses, if any, are based on role and Child Safeguarding requirements, and may not eliminate candidates from employment at our YMCA.

At the YMCA, we are committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued, respected, and empowered to bring their full, authentic selves to work. We believe that a variety of perspectives, backgrounds, and experiences enrich our organization, enabling us to better serve our community and achieve our mission. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, including Black, Indigenous, People of Colour, racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities, members of ethnic minorities and faith groups, foreign-born residents, and veterans to apply.

If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.