Administrative Assistant

Find the right energy here and come generate something big with us!Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice Presidents. They contributes to the efficiency of daily operations through proactive calendar management, meeting coordination, travel arrangements, and document preparation. They demonstrates sound judgment, a high level of confidentiality, and the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.• Proactively manage the calendars of multiple Vice Presidents, optimize the scheduling of their activities, and prepare the documentation required for planned meetings;

• Organize, coordinate, and schedule meetings, committees, and leadership team meetings;
• Draft, review, format, and ensure the quality of various administrative documents, reports, presentations, and communications;
• Track deadlines and follow up on requests received;
• Coordinate business travel arrangements (transportation, accommodation, itineraries, and logistics) and make necessary reservations (restaurants, hotels, corporate events, etc.);
• Monitor expenses and prepare expense reports;
• Contribute to internal initiatives, including document management, process improvement, and administrative governance;
• Perform any other related duties to support the team and departments.This role could be for you if you have• College diploma, vocational diploma, or equivalent education in administration, office technology, secretarial studies, or another related field;
• Minimum of 5 years of experience in an administrative support role supporting senior executives and leadership teams;
• Excellent writing and editing skills with strong attention to detail;
• Advanced proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint);
• Advanced proficiency in French, both written and spoken;
• Intermediate proficiency in English, both written and spoken, to occasionally interact with suppliers and colleagues across Canada. Must be able to draft communications and review documents in English;
• Strong ability to manage multiple priorities and assignments simultaneously;
• High level of confidentiality, professionalism, and discretion;
• Excellent communication and interpersonal skills;
• Ability to work independently while collaborating effectively with internal teams.Benefits• A minimum of 4 weeks of vacation starting on day one• Personal days you can use whenever you need them
• A competitive group insurance benefits package
• Group RRSP with up to 5% employer matching
• Employee Share Ownership Program - become a partner in our success
• Support for your professional development and career growth
• Monthly cellphone allowance
• Various mobility allowances and premiums to support your workBorea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.