Admissions Assistant - Term

Position Title: Admissions Assistant 
Department: Registrar's Office 
Position Type: Full-Time (Term - ends January 29, 2026)
Classification: NSGEU, Band 4
Salary Range: $21.44/hour - $26.20/hour
Posting Date:  August 21, 2026
Closing Date: September 1, 2026, at 1:00 PM AST

Position Description

St Francis Xavier University, which offers Canada’s premier undergraduate experience, is seeking an Academic Services Assistant to join the Registrar’s Office for a full-time, term position. Reporting to the Associate Registrar, Admissions, this person will be a member of an integrated team working in a collaborative, shared work environment, providing superior service to prospective and current StFX students.

Key Responsibilities

• Correspond via email, telephone, and in person with various stakeholders (prospective students, parents, guidance counsellors, internal contacts, International Recruitment Agencies, etc.) regarding StFX, its programs, and the admissions process.


• Receive and process admissions applications and supporting documents with a high level of efficiency and accuracy, including verifying data of electronic applications, entering manual applications, and uploading all supporting documents (transcripts, language tests, and other supplemental information).


• Confirm with students the specific documentation received and the necessary documents outstanding to be submitted.


• Ensure accurate data entry for updating file information such as name, address, email changes, program change requests, etc.


• Process application change forms, deferral requests, and application withdrawals and correspond with appropriate StFX personnel informing them of the same.

Qualifications

• Completion of a post-secondary certificate or diploma in a related field (office administration, business) or equivalent experience.


• Ability to complete repetitive tasks with a high degree of accuracy and attention to detail.


• Demonstrated experience and ability working in a time-sensitive and high-volume environment with changing and conflicting priorities and frequent interruptions.


• Superb customer service skills with demonstrated excellence in customer service communication.


• Proficiency working in an Office 365 environment. Familiarity and experience with student information systems (Banner) and application / CRM software (TargetX/Salesforce) are considered an asset.


• The ability to work well with others and maintain cooperative and effective working relationships in a team environment.

To apply for this opportunity, click the " Quick Apply " button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at View email address on jobs.jobcopilot.com or View phone number on jobs.jobcopilot.com.   

About the Admissions Office

The Admissions Department at StFX is responsible for guiding prospective students through the university application and admissions process. We provide information on academic programs, admissions requirements, application procedures, scholarships, and key deadlines. We support students from their initial inquiry through to receiving an admissions offer and acceptance. 

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean's annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit .

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit or .