Executive Assistant - Toronto

At EY, we’re all in to shape your future with confidence.
We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
Join EY and help to build a better working world.
The opportunityWe are looking for adynamic person tojoin ourExecutive Assistant Group (EAG). EAGis ourteam of self-motivated EAs who support our Partners andare a keypart of ourCore Business Services team. We keep our organization running strong byworkingto deliverexceptional service, supportingEY’s growth and profitability, in line with its vision of building a better working world.
Our EAs aredriven administrative professionalswho enjoyteamingwith colleagues while striving to understand and anticipate needs to exceed expectations.Onany given day, your key responsibilities may include:
Business support
Engagementmaintenance
- Support the client engagement management process, including tracking and reporting time & expenses as needed;
running reports;
maintaining accurate client and contact data;
and play a key role in the billing process
Document management
- Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
Meetings & events
- Coordinate virtual and in-person meetings & small events (internal and external);
liaise with designated teams for larger events;
manage travel using ourfirm’s dedicated agents and travel tool;
and independently manage multiple calendars
TeamingParticipate inmeetings and learning events;
Engage inteaminitiativesand projects;
andprovide short-term backup support for your colleagues
Skills and attributes for success
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Committed to contributing to a strong team culture to ensure success
Develop and maintain relationships to efficiently leverage expertise
Sound judgement regarding confidential and sensitive matters
Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making
To qualify for the role, you must have
Post-secondary education and/or relevantexperience
Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
Excellent customer service and proven team player with strong written and oral communications skills
What we offerWe offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:
Support and coaching from some of the most engaging colleagues in the industry
Learning opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you
EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.
Toronto : $54,000 to $81,000
Inclusiveness at EYInclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.
The exceptional EY experience. It’s yours to build.
EY | Building a better working worldEY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.
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