Billings, Senior Associate

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Billings, Senior Associate

Reference #37035

Waterdown, Ontario

About the Role

Responsible for timely and accurate Customer Invoicing and Wide Area Workflow (WAWF) submissions while adhering to audit controls and billing procedures. Reviews billing documentation to meet contractual requirements. Maintains Consultants, Distributors, and Representatives (CDR) commission logs while ensuring proactive, transparent communication.

Primary Responsibilities 

• Tasks related to Invoicing:
  • Generate invoices through ERP system and Pro-Forma invoices via MS Excel where required
  • Enter invoices into various customer owned invoicing repository portals
  • Enter Wide Area Workflow (WAWF) shipments or completion of services into the Procurement Integrated Enterprise Environment (PIEE)
  • Distribute customer invoices and credits upon receipt of invoice requests and approvals via ERP LN
  • Obtain management approvals in accordance with audit controls, internal procedures, and requirements
  • Gather appropriate documentation that supports the invoicing terms for a specific good or service per the purchase order
  • Prepare correspondence to customers as required and distribute documentation
  • Maintain records and retention repositories for invoices and management approvals
  • Collaborate cross-functionally with Accounting, Contracts, Program Management, and Customer Service departments to ensure timely customer invoicing and resolve inquiries

• Tasks related to Commissions:
  • Prepare initial Consultants, Distributors, and Representatives (CDR) commission log upon ERP LN approval and distribute communication of total contract commissionable amount to the CDR
  • Update CDR commission logs monthly or as requested by the CDR for customer invoices sent and paid
  • Notify CDRs with updates to commission logs and communicate when they are permitted to invoice WESCAM
  • Upon CDR invoice, compile appropriate documentation to support the invoice and prepare the electronic signature record for L3Harris approvals

Desired Capabilities 

• Basic to Intermediate Excel and Word skills
• Attention to detail
• Excellent communication and interpersonal skills
• Excellent organizational skills
• Ability to develop strong working relationships with related key managers and support staff
• Ability to work to compressed deadlines
• A focus on continuous improvement
• Ability to multi-task and to work independently
• Flexible, dependable, and committed to job performance
• Experience in a large company environment and proven problem-solving skills is an asset
• Knowledge of ERP LN is an asset

Desired Education and Experiences 

• Requires practical knowledge of job area.
• Bachelor’s Degree and a minimum of 2 years of prior related experience.
• Graduate Degree or equivalent with 0 to 2 years of prior related experience.
• In lieu of a degree, minimum of 6 years of prior related experience.
  • College graduate with a diploma in accounting, finance, or business administration

*This posting is for a current vacancy. In the province of Ontario, Canada, the pay range for this position will be $55,000 to $85,000

#LI-BD1

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.