Planning Assistant III (Special Projects Office)

Job Responsibility:

Requisition ID: 41925

Organization

Located on the traditional, ancestral and unceded lands of the x?m?thk??y??m (Musqueam), S?wx?wú7mesh (Squamish), and s?lilw?ta? (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

The Planning Assistant III works in the Special Projects Office (SPO) in the Planning, Urban Design and Sustainability (PDS) Department. This position provides technical and engagement support for the planning, design and implementation of the SPO's various area plans, major projects, and large and unique sites. This currently includes providing technical and engagement assistance for Broadway Plan, Northeast False Creek Plan, East Fraser Lands, the Jericho Lands, Heather Lands and Central Waterfront projects.

Specific Duties and Responsibilities

The Planning Assistant is responsible for performing technical and engagement work associated with the various SPO work programs, including:

• Researches, collects data and prepares analysis which forms the basis for decisions and recommendations.
• Conducts and compiles policy research to support the planning process.
• Responds to public enquiries and tracking correspondence.
• Develops presentations and feedback material for a variety of engagement events, and creates and oversees distribution of support materials.
• Coordinates and moderates online content and tools such as forums, surveys, and podcasts.
• Organizes public and supporting consultation processes (booking venues, speakers, catering, and supplies; oversees graphic designs, material distribution to public, photography, and takes notes).
• Leads report back of event outcomes, including timely input analysis, graphics and web presence.
• Assists with Council reports, presentation boards and materials.
• Other duties as assigned.

Minimum Qualification Requirements

Education and Experience:

• Completion of grade 12 supplemented by courses in urban planning, graphics, and/or related courses.
• Experience in planning, community engagement, graphics, and/or urban design is preferred, or an equivalent combination of training and experience

Knowledge, Skills and Abilities:

• Sound knowledge of civic sustainability, urban design and community development issues;
• Sound knowledge of drafting, layout work, report design and reproduction and of graphical presentation of statistical data and planning projects.
• Sound knowledge of the techniques and practices used in performing survey and statistical analyses work.
• Sound knowledge of and a strong cultural awareness of Indigenous and diverse cultural communities.
• Sound knowledge of executing comprehensive public and stakeholder engagement processes;
• Strong verbal, written, graphical and visual presentation skills;
• Demonstrated reporting, analytical, evaluation skills;
• Ability to use social media and innovative, online engagement tools;
• Strong computer and graphics knowledge with Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Creative Suite (InDesign, Illustrator, Photoshop), web page editing, or equivalent computer applications;
• Ability to work independently as well as part of inter-disciplinary work teams, to multi-task, and to work within defined timelines is essential as are initiative and enthusiasm for public engagement;
• Ability to build strong relationships with the local residents and business;
• Ability to meet transportation requirements.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 - 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Planning, Urban Design & Sustainability (1275)

Affiliation: CUPE 15 Non Pks

Employment Type: Regular Full Time

Position Start Date: August 2024

No. of Positions: 2

Salary Information: Pay Grade GR-021: $37.20 to $43.78 per hour

Application Close: July 28, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.