Operations Administrative Assistant

Perma-Pipe in Camrose, Alberta Canada is hiring an Operations Administrative Assistant !

We’re looking for an Operations Administrative Assistant to be a part of our growing Canadian (AB & ON) team. The Operations Administrative Assistant plays a key role in supporting production, costing, procurement, and shipping activities. This position is responsible for accurate data entry, inventory and materials tracking, maintaining operational documentation, and supporting smooth workflow across multiple departments. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment.

The role is situated in Camrose, AB and is an in office role, not remote.

• PERKS OF POSITION***

Camrose is a city of almost 20,000 residents, with the charm of a small town and the amenities of a city serving as a business and regional hub for over 100,000 people. Offering extensive commerce, recreation, health care and education opportunities, Camrose is also one of Alberta’s most picturesque cities, situated on the Stoney Creek River valley.

Essential Job Functions

Production & Labeling Support

• Print daily barcode labels for production and shipping needs.
• Ensure labeling accuracy and availability for all production lines.

Data Entry & Production Tracking

• Enter weekly material costing into the production workbook.
• Input daily production data into the production sheet.
• Retrieve order information from PIMS and enter it accurately into the workbook.
• Verify all data entries for accuracy and report discrepancies to supervisors.
• Review and correct double tallies as required.

Procurement & Administrative Responsibilities

• Enter purchase requisitions into Visual ERP, ensuring accuracy, completeness, and timely approval.
• Maintain production, costing, and procurement documentation.
• Support cross-functional communication between Production, Procurement, Shipping, and Inventory teams.

Qualifications & Requirements

Education

• High school diploma required.
• Post-secondary education in business, supply chain, or a related field is considered an asset.

Experience

1–3 years of experience in any of the following is considered an asset:

• Production support or manufacturing
• Inventory control or materials management
• Planning & scheduling support
• Administrative or data-entry roles involving ERP systems

Additional experience assets

• Familiarity with ERP systems (Visual, PIMS, or similar)
• Experience with Bills of Materials (BOM), work orders, or production documentation
• Strong proficiency with Excel or spreadsheet-based work
• Cross-functional coordination experience

Skills & Competencies

• Strong attention to detail and accuracy in data entry
• Ability to learn and use internal systems such as Visual and PIMS
• Excellent communication and organizational skills
• Ability to work independently and collaboratively with multiple teams
• Intermediate Excel skills or willingness to learn

Physical Demands

• Sitting, standing, and walking for extended periods between office and production areas
• Use of required PPE (safety glasses, hearing protection, steel-toed footwear) when entering production spaces
• Occasional bending, reaching, and lifting up to 20–30 lbs

Mental Demands

• Must handle diverse work tasks daily
• Ability to resolve issues, manage conflict, and make decisions under pressure
• Must interact effectively with employees at all levels of the organization

Working Conditions

• Frequent movement between office, production floor, and inventory locations
• Exposure to manufacturing environments requiring PPE
• Fast-paced operations requiring adaptability and attention to detail

Benefits

Competitive employee benefits, including: Dental care; Vision care; Extended health care; Life Insurance; Disability insurance; Employee assistance program; RRSP matching program

PERMA-PIPE International Holdings, Inc. (NASDAQ: PPIH) is a global leader in engineered piping solutions, specializing in insulation systems, containment, anti-corrosion coatings, custom fabrication, leak detection, engineering support, field service, and logistics. For decades, our expertise has set industry benchmarks, backed by ISO 9001, ISO 1401, and ISO 45001 certifications.

With ten production facilities worldwide—including the U.S., Canada, UAE, Saudi Arabia, Egypt, Qatar and India—we deliver localized service with global reach, scaling efficiently to meet complex project needs of any size or location.

PERMA-PIPE is an Equal Opportunity Employer (EEO), providing fair employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or genetic information.