Recruitment Officer

Job Responsibility:

Recruitment Officer

Employment Group VIUFA Position Number 00393 Division Vice-President Students Department Office of Future Students Campus Nanaimo campus *Successful candidates must be able to attend in person on campus as required. Location Nanaimo, British Columbia Country Canada Appointment Type regular full-time FTE 1.00 Workload 35 Hours per week, may include weekends and evenings work as needed. Pay Level VIUFA F1: $55,452 - $88,065 per annum (prorated if part-time). Starting Salary Technicians are placed on the F1 salary scale based on education, experience and placement criteria as outlined in the Collective Agreement, to an initial maximum of $74,614 per annum . Start: As soon as possible. Applicant Documents CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference Posted Date 29-May-2025 Closing Date 11-Jun-2025 Job Reference 2721

Duties:

Reporting to the Manager, Student Recruitment, in the Office of Future Students, the Recruitment Officer (RO) will focus on developing and implementing effective strategies to encourage prospective students to seek more information and, ultimately, apply to study at Vancouver Island University (VIU), as well as be the point of contact for coordinating on-campus, off-campus, and virtual recruitment events for the office. Using significant independent decision-making while travelling, the RO will establish contact with potential traditional and non-traditional students and students from diverse backgrounds. The RO will also establish contacts and relationships with other post-secondary and high school counsellors, agents, agencies and governmental organizations to extend VIU's reach. The Recruitment Officer will:

• Be required to do some travel in Canada to support domestic, international and indigenous student recruitment.
• Provide a wide range of information related to VIU's programs and services to prospective students and their parents/caregivers.
• Participate in a wide range of on- and off-campus events that are promotional and/or informational and include coordination with VIU students, alumni, staff, and faculty.
• Engage with high school counsellors, and contracted agents within Canada to support international students in applying to VIU
• Provide in-office recruitment support including walk-in, phone and virtual appointments, email inquiries, etc.
• Liaise with office peers to plan, and implement on-campus, off-campus and virtual recruitment events.
• Act as point person for coordinating the Office of Future Students involvement in VIUFest, Faculty-focused recruitment events, and organizing virtual information sessions
• Work closely with Advising, Office of Indigenous Education and Engagement, Office of the Registrar, Brand and Marketing and Strategic Communications and other institutional departments to support the development of strategic plans designed to target recruitment activities.
• Work with the VIU community (staff, faculty, and students) to prepare them to participate in recruitment activities.
• Track budgetary expenditures related to recruitment activities.

Successful candidates will participate in a wide range of activities, including, student support; institutional, faculty and departmental committee meetings and other initiatives; and professional activities in keeping with their disciplines in and outside the institution.

Required Qualifications:

Bachelor's Degree from an appropriately accredited institution. Experience in a student recruitment role at a post-secondary institution focusing on post-secondary, high school, indigenous, international and/or mature learners.

• Exceptional written and oral communication skills.
• Strong organizational skills.
• The ability to work as part of an integrated team and work independently.
• Demonstrated ability to research and analyze data related to student enrolment, engagement and student needs.
• Understanding of online and in-person recruitment practices.
• Proficiency in working in an online environment.
• Excellent interpersonal skills and cultural sensitivity.
• Experience developing and delivering presentation material for multiple target audiences.
• Demonstrated experience in planning, coordinating and implementing special events and projects.
• Ability to problem solve.
• Proficiency with email and MS Office applications, particularly Teams, Word, PowerPoint and Excel.
• Class 5 driver's license with a clean abstract.

Preferred Qualifications:

• Preference will be given to VIU graduates.
• Familiarity with VIU programs and structure.
• Experience working in an academic environment.
• Experience delivering training programs and workshops.
• A second language.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.