Operations Analyst
$28.5 per hourKelly
Operations Analyst I (Proxy Voting / ESG Focus)
Location: Toronto, ON (Hybrid – Tues to Thurs in office)
Contract Duration: July 7, 2026 – December 31, 2026 (extension possible)
Schedule: Monday–Friday (8:00 AM–4:00 PM or 9:00 AM–5:00 PM)
Pay Rate: Up to $28.50/hour + 4% vacation pay
️ Interview Process: 2 rounds (Virtual)
About the Role
We are seeking an Operations Analyst I to support end-to-end proxy voting operations while contributing to ESG (Environmental, Social, Governance) and corporate governance initiatives . This role blends operational execution, data analysis, and process improvement within a collaborative and fast-paced environment.
You will work closely with global stakeholders and gain hands-on experience with data analytics and automation tools (Power BI, Power Platform) .
Key Responsibilities
Proxy Voting Operations
- Support the full proxy voting lifecycle: monitoring, reconciliation, and execution
- Execute proxy votes on third-party platforms within strict deadlines
- Maintain accurate records and assist with reporting and regulatory filings
- Coordinate with internal teams, custodians, and external vendors
- Track milestones and ensure timely completion of deliverables
Data Analysis & Process Improvement
- Analyze operational data to identify trends and improvement opportunities
- Support reporting using Excel, Power BI, and related tools
- Contribute to workflow improvements and automation initiatives (Power Platform)
- Maintain documentation and support process standardization
ESG & Governance Support
- Assist with ESG stewardship and corporate governance activities
- Support review of proxy ballot items aligned with internal guidelines
- Maintain data for stewardship reporting and regulatory requirements
- Help analyze voting trends and industry practices
What You’ll Bring
Must-Have Skills
- Advanced Excel skills (formulas, data analysis; Power Query/VBA exposure a plus)
- Experience with data analysis, reporting, and process improvement
- Familiarity with tools such as SQL, Power BI, Power Automate, SharePoint
Soft Skills
- Strong attention to detail and accuracy
- Excellent communication and stakeholder management skills
- Strong organizational skills with ability to manage multiple deadlines
Nice-to-Have
- Knowledge of proxy voting, ESG, or corporate governance
- Experience in asset management or investment operations
- Exposure to automation tools (Power Apps, Power Automate) and Agile environments
Qualifications
- Bachelor’s degree in Finance, Business Administration, Economics , or related field
- ~2 years of relevant experience in investment operations, data analysis, or similar roles
- ESG or governance-related coursework/certification is an asset
Team & Culture
- Collaborative team of approximately 10 members
- Fast-paced, deadline-driven environment (especially during proxy season)
- Strong emphasis on accuracy, innovation, and continuous improvement
How Performance Will Be Measured
- Accuracy and timeliness of proxy vote execution
- Ability to meet critical deadlines
- Quality of reporting and analysis
- Contributions to process improvements and automation
- Stakeholder satisfaction and collaboration
Why Apply? (Candidate Value Proposition)
- Work at the intersection of Investments, ESG, and Governance
- Gain exposure to global stakeholders and operations
- Build hands-on experience with Power BI and automation tools
- High-impact role with meaningful learning and growth opportunities
Use AI for Hiring : Our recruitment process for this role includes the use of AI-based tools to help evaluate candidate qualifications and screen applications.
Why Kelly?
At Kelly®, we’re committed to finding rewarding opportunities that help you thrive—both professionally and personally. We partner with leading organizations across industries, connecting talented individuals to roles that fit their skills, interests, and goals. As part of the Kelly team, you’ll have access to a diverse network, ongoing career support, and resources to help you succeed. We value inclusion, respect, and work-life balance, and we offer competitive pay and benefits. Join us and discover what’s next for your career!
Vacancy posted 3 hours ago
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